What are the responsibilities and job description for the Executive Assistant position at AM Specialty Insurance Group?
Who We Are
AM Specialty Insurance Group is a leading provider of specialty insurance solutions. The group’s holding company (AM Holding Company) owns 100% of its subsidiaries: AM Specialty Insurance Company, AM Star Claims, AM RE Syndicate, and Pinpoint Insurance Solutions. We specialize in providing primary and reinsurance capacity for a range of specialty lines, including property, casualty, transportation, and marine. We are recognized for our technical underwriting expertise, in-house analytics, proprietary software, and robust claims management capabilities.
Job Summary
AM Specialty Insurance Company (ASIC) is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior executives. This role is crucial in ensuring smooth day-to-day operations, optimizing workflow, and enabling leadership to focus on strategic priorities. The ideal candidate is a detail-oriented, resourceful professional who thrives in a fast-paced environment and excels in managing multiple priorities with discretion and efficiency.
This is a full-time, in-person role based in Dallas, TX.
Major Responsibilities
- Executive Support
- Manage complex calendars, schedule meetings, and coordinate travel arrangements.
- Serve as the primary point of contact for internal and external communications on behalf of executives.
- Prepare and edit correspondence, reports, and presentations.
- Handle confidential and sensitive information with the highest level of discretion.
- Operational & Administrative Management
- Organize and oversee meeting logistics, including agenda preparation, minutes documentation, and follow-up action items.
- Support project coordination and assist in driving strategic initiatives.
- Maintain key records, databases, and filing systems for efficiency.
- Conduct research and compile data to assist with decision-making processes.
- Stakeholder & Office Coordination
- Liaise with internal departments and external partners to facilitate seamless communication.
- Assist with event planning, conferences, and company-wide meetings.
- Support office management tasks, including procurement of supplies and vendor coordination as needed.
Qualifications
- 3 years of experience as an Executive Assistant, Administrative Manager, or in a similar high-level support role.
- Exceptional organizational skills and ability to multitask in a fast-paced corporate environment.
- Strong verbal and written communication skills, with the ability to interact effectively with executives and external stakeholders.
- Proficiency in Microsoft Office Suite and other productivity tools.
- High level of confidentiality, professionalism, and problem-solving skills.
- Ability to work independently while maintaining flexibility and adaptability to shifting priorities.
Work Authorization
- Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.