What are the responsibilities and job description for the Office Assistant position at Amada Senior Care of Southern UTAH?
Job Summary
We are immediately seeking an organized, detail oriented and proactive Office Assistant to join our team in a temporary role that could possibly work into a permanent role. The ideal candidate will provide administrative support to Executive Management, great customer service and ensure the smooth running of the office. They will also serve as a back up Scheduler working with our Scheduling Team assisting with coordinating client and caregiver shifts. Office hours will be determined at hire, mostly afternoon shifts. Will allow for some flexibility.
Responsibilities
- Perform clerical tasks such as filing, copying, and data entry
- Assist in scheduling appointments and maintaining calendars
- Handle incoming calls, follow-up calls and correspondence
- Provide support to management, visitors and clients
- Assist with basic bookkeeping tasks
- Conduct basic office management duties
- Proficiency in Microsoft Office suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent phone etiquette and communication skills
- Ability to type accurately and efficiently
- Prior experience in customer service and scheduling preferred
-Assist in scheduling department in coordinating client/caregiver shift coverage.
Experience
- Proven experience as an Office Assistant or in a similar role, supporting executive management a plus
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to type accurately and proficiently
- Familiarity with database software is a plus
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent communication skills, both verbal and written
- Experience in calendar management and scheduling is preferred
- AR/AP experience preferred but not required.
Job Types: Part-time, Temporary
Pay: $16.50 - $18.00 per hour
Expected hours: 25 – 30 per week
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $17 - $18
