What are the responsibilities and job description for the Payroll Specialist position at Amaro Law Firm?
Payroll Specialist
About Us
Well-established and nationally recognized Plaintiff's law firm in Houston, Texas is seeking to add a Payroll Specialist. Our firm has been helping the injured and wronged for over 19 years in personal injury, insurance claims, and mass tort litigation.
Position Overview
We are seeking an experienced Payroll Specialist to join our team. This role is responsible for managing all aspects of payroll processing and related compliance requirements. The ideal candidate will combine strong technical expertise with meticulous attention to detail and excellent communication skills.
Primary Responsibilities
Payroll Management
- Process bi-weekly payroll using ADP, ensuring accuracy and timeliness
- Conduct thorough timecard audits and resolve discrepancies with department managers
- Maintain detailed payroll records including rate changes, shift adjustments, garnishments, and direct deposits
- Process all employment changes including new hires, terminations, and position changes
- Prepare and analyze payroll-related reports, including 941s and other tax documentation
- Reconcile payroll accounts and maintain accurate records
- Manage PTO allocations across multiple systems (ADP & Built for Teams)
Compliance & Reporting
- Ensure compliance with payroll & tax regulations
- Maintain confidentiality of sensitive information and adhere to HIPAA requirements
- Compile and prepare data for annual worker's compensation audit
- Generate and analyze various payroll reports
Additional Responsibilities
- Support HR team with new hire onboarding
- Serve as a key point of contact for employee payroll inquiries
- Provide backup support to the accounting department as needed
- Maintain spreadsheets for attorney case bonus processing
Required Qualifications
- 3 years of experience in payroll processing
- Proficiency with web-based payroll systems, particularly ADP
- Strong understanding of payroll tax laws
- Excellent attention to detail and organizational skills
- Strong analytical and problem-solving abilities
- Proficient in Microsoft Excel and other Office applications
Preferred Qualifications
- Bachelor’s degree in accounting, Finance, Human Resources, or related field
- Payroll certification (CPP, FPC, or similar)
- Experience with Built for Teams or similar PTO management systems
- Prior experience in a legal environment
- Knowledge of accounting principles and practices
Skills & Competencies
- Strong mathematical and analytical skills
- Excellent written and verbal communication
- Ability to maintain confidentiality
- Strong time management and organizational skills
- Detail-oriented with high accuracy standards
- Ability to work independently and as part of a team
- Professional demeanor and customer service orientation
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
Working Conditions
- Professional office environment
- Full-time position
- May require occasional overtime during peak periods (payroll processing, year-end, audit seasons)
The company offers a competitive salary and benefits package. We are an Equal Opportunity Employer.
