Executive Assistant, AWS Resilience

Amazon Web Services (AWS) is seeking an experienced administrative professional to support the Vice President of AWS Resilience based in Seattle. This role requires the ability to complete complex tasks and small projects with little to no guidance, lead staff meetings and other business operations, coordinate complex travel, and collaborate with other senior leader executive assistants to quickly and efficiently calendar critical and sensitive business meetings. Additionally, this executive assistant position will define the operating standards and rhythm for the global AWS Resilience executive assistant team, and own the scaling and development plans for the group.

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Working in a highly ambiguous environment, you will complete tasks and projects quickly and with little to no guidance, and take effective action without having to know the total picture. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. You will understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvements to build capacity for the leaders and their teams.

Key Job Responsibilities :

• Provide seamless support to the Vice President and leadership team to support organizational priorities.
• Proactively manage leader's calendar with attention to accuracy, detail, and allocation of time to promote productivity; recognizing the need to re-prioritize as appropriate.
• Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources.
• Track and help drive completion of key deliverables and follow up on outstanding items.
• Act as a liaison for direct reports.
• Drive and organize key team activities, such as staff meeting agendas, global team meetings, offsites, team-based events, etc.
• Proactively look around corners and take the initiative to alert leaders on future actions required of them, potential scheduling conflicts, and other forward-looking items.
• Anticipate challenges and plan accordingly ahead of need (outside of calendaring i.e. staffing, development, talent pipeline, etc.).
• Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to tools to planning meetings.
• Plan the annual organizational calendar and facilitate the integration and prioritization of emerging priorities.
• Support and, at times, manage small to medium projects based on organizational needs and professional development interests.
• Build relationships and work collaboratively with Executive Assistants throughout the team and across the company.

About the Team :

AWS Resilience organization works across all of AWS, including service teams, infrastructure, support, sales, and marketing. You will be helping the AWS resilience VP and the greater org operate as a well-oiled machine delivering on this critical mission.

Why AWS :

Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating — that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.

Diverse Experiences :

Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply.

Work / Life Balance :

We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture.

Inclusive Team Culture :

Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences.

Mentorship and Career Growth :

We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship, and other career-advancing resources here to help you develop into a better-rounded professional.

Minimum Qualifications :

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

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