What are the responsibilities and job description for the Executive Assistant, Wondery position at Amazon?
DESCRIPTION
Wondery, a leading podcast studio and network, is seeking an exceptional Executive Assistant to support its Chief Brand Officer and another Senior Executive. This is an exciting opportunity to join a fast-growing company in the emerging podcast space, working directly with senior leadership. This role offers unique exposure to the media and tech industries as the two executives you will be supporting are a key driving force in bringing Wondery's vision to life.
In this role, you will be instrumental in maximizing the effectiveness of two senior executives through calendar and meeting management across multiple time zones and a variety of other tasks. You'll handle high-volume meeting requests, coordinate preparation materials, and ensure smooth execution of both internal and external meetings. This includes developing agendas, capturing notes, tracking action items, and managing follow-up communications with stakeholders.
Working closely with senior leadership, you'll gain valuable exposure to the entertainment business and podcast industry while building a strong network across media, entertainment, and technology. You'll be in the thick of exciting content and business decisions, while also working with cutting-edge tools and technologies in a fast-paced environment.
Key job responsibilities
• Support two Wondery executives in helping them to be more effective and efficient leaders.
• Manage complex calendars and scheduling across multiple locations and time zones.
• Help executives prepare for meetings by developing meeting agendas, taking and disseminating notes, and tracking action items.
• Organize, execute, and/or assist with internal and external meetings and events (i.e., recurring staff meetings, team off-sites, pitch meetings, team gatherings).
• Coordinate meeting logistics and assist guests with building access.
• Coordinate domestic and international travel arrangements.
• Submit and track expense reports, process invoices, and manage departmental T&E and project budgets.
• Issue and manage MNDAs and other vendor agreements.
• Prepare presentations and briefing notes for internal meetings and external speaking engagements and panels.
• Maintain knowledge management systems and team wikis, including employee onboarding processes and documentation.
• Troubleshoot basic technical issues and support executives with technology needs.
• Partner closely with the broader leadership team, key business partners, and other Wondery and Amazon colleagues to help the Company accomplish its goals.
• Support and represent Wondery and other Amazon entertainment divisions at internal and industry events.
• Serve as a champion of Wondery's culture, helping keep our vibrant workplace fun and engaging.
BASIC QUALIFICATIONS
- 2 years of professional or military experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications
- Work 40 hours/week, and overtime as required
- Exceptional organizational and communication skills
- Ability to maintain confidentiality and exercise discretion
PREFERRED QUALIFICATIONS
- Experience in media, entertainment, or technology industries
- Technical aptitude and ability to troubleshoot basic device/software issues
- Familiarity with common business tools (Concur, Slack, Confluence/Wiki platforms, Airtable)
- Experience supporting multiple executives
- Background in event planning or project coordination
- Experience with budget tracking and reporting
- Demonstrated comfort with and enthusiasm for using generative AI tools to enhance productivity and workflow efficiency
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $42,000/year in our lowest geographic market up to $79,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.
Salary : $42,000 - $79,800
