Mercedes-Benz - Executive Assistant

Mercedes Benz - Executive Assistant

Position Details:

• Location: A1 Admin MBUSI
• Schedule: No, Admin
• Core working Hours: Admin mainly 7am-4pm Mon-Fri
• Weekly Overtime: none, if requested sporadically
• Weekend Work: none, if requested sporadically
• Travel: noneJob overview:

Under supervision this position performs a variety of general administrative and secretarial task of moderate complexity and scope to relieve Vice President of administrative details.

Duties and responsibilities:

• Executes or Initiates implementation of administrative practices and procedures determined by, or in conjunction with others.
• Prepares and checks agenda for meetings, attending staff and/or conference meetings as directed and prepares the minutes of the meetings as required.
• Performs administrative functions required by the Vice President in the execution of his/her duties.
• Based upon knowledge of the business and executive function, provide knowledge and assistance to the other staff members in order to assist smooth operations.
• Performs filing of company information for the Logistics and Purchasing department or forwards the records to the appropriate personnel for filing.
• Communicates Information between the Vice President and staff members verbally and/ or in writing.
• Prepares and coordinates the flow of communication from the Logistics and Purchasing department within the different departments, staff and/or external allied organizations and entities.
• Arranges for conference, seminars, meetings and agendas, prepare travel requests, make transportation and hotel arrangements for the administrative staff and for member company executives when requested.
• Ongoing contact and communication with German counterparts and executive offices.
• Coordinates the completion and maintenance of sensitive data, such as the Vice President's Goal agreement.
• Act as a liaison between the Vice President and public entities such as Universities, Chamber of Commerce etc.
• Coordinates worldwide travel schedule for the Vice President, as well as, coordinating the Vice President's calendar in order to facilitate Important dates, eliminate potential conflicts and allow time for normal duties at /v1BUSI.
• Coordinate Vice President's activities with regards to special ceremonies, events and international visitors of MBU5I
• Act as ongoing and main contact person to German plants/headquarters, especially in the absence of the Vice President
• Prepares presentations as needed for the Vice President
• Perform other duties as required.

Qualifications

• Associate's Degree in Business Administration, or related area or the equivalent combination of education and experience.
• A minimum of 5 years of experience in an administrative function.

Administrative assistants must maintain a professional demeanor in all situations and be able to withhold confidential information, Must be flexible, have excellent interpersonal skills, project coordination experience, and the ability to work well with all revels of internal management and staff, as well as outside clients and vendors, Excellent Power Point and Excel skills required.

Job Types: Full-time, Contract

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Vance, AL 35490: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• administrative assistance: 2 years (Preferred)

Work Location: One location

Salary : $65,000 - $80,000