Executive Assistant

Role and Responsibilities

• Proactively manage CEO’s calendar including scheduling appointments with internal and external parties and managing travel schedules and itineraries.
• Ensure CEO is prepared for all meetings by ensuring he is equipped with appropriate materials and briefing information.
• Handle and manage coordination of meeting agendas, actions records and notes.  This includes collecting agenda items and pre-reads, following up on action items, organizing catering and meeting logistics and communicating with Blank Family of Businesses team in Atlanta.
• Draft and design general correspondence and memos in the voice of the CEO with the highest level of discretion and care.
• Assist with the creation, distribution and managing of contracts and agreements within AMB West. 
• Collect and compile information/presentations and put in professional form for various meetings.
• Maintain master calendar for AMB West.
• Liaison for CEO’s external business and community partners.
• Answer and screen external phone calls.  Handle inquiries or requests as appropriate.
• Manage CEO’s email inbox, filtering, delegating and handling as appropriate.
• Create and maintain efficient departmental filing system.  Manage digital assets.
• Assist with various executive projects as assigned.
• Handle confidential and non-routine information.

Qualifications and Education Requirements

• Bachelor’s degree preferred
• Five to seven years of administrative experience  

Preferred Skills

• Exceptional hospitality mindset with desire to positively impact the lives of AMB West guests and associates.
• Excellent interpersonal skills and ability to communicate with all levels of associates and customers. Must have an ability to develop strong working relationships.
• Strong professional and courteous disposition that represents the office of the CEO in a professional and cordial manner.
• Excellent judgment and discretion in making well-reasoned independent recommendations and decisions.
• Strong follow-through skills and superior attention to detail.

• Desire and initiative to continuously improve processes and achieve results.
• Excellent time management, multi-tasking and organization skills.
• Ability to understand complex organizations
• Proactive, proven ability to anticipate needs.
• Advance proficiency with MS Outlook, PowerPoint, Excel and Word.
• Ability to maintain and manage work in a fast-paced, sometimes intense environment.
• Flexibility in work schedule.