Office Administrator

Ambia Energy is a leader in the renewable energy sector, committed to providing sustainable energy solutions while delivering an unparalleled customer experience. We are seeking an Office Manager to join our dynamic team and play a key role in our growth.

The Office Manager is the first point of contact for anyone entering our office, making this an essential role in maintaining a positive, welcoming atmosphere. In this role, responsibilities will include managing a variety of tasks simultaneously, from greeting guests to coordinating office activities and supporting our team in various administrative capacities. With our high-growth environment, you’ll be expected to adapt quickly, think on your feet, and provide excellent service, all while keeping the front desk running smoothly.

What we offer:

• Competitive compensation packages.
• Group Health, Dental, and Vision plans.
• Life insurance.
• 401K with employer match.
• Paid holidays and paid time off.
• Opportunities for professional development and career advancement.
• Engaging company culture focused on teamwork and excellence.

Responsibilities:

Front Desk Operations

• Greet and welcome guests, clients, and employees in a friendly and professional manner.
• Manage phone calls, direct them to the appropriate departments, and take accurate messages as needed.
• Answer general inquiries about the company, products, and services.
• Ensure the reception area is neat, tidy, and presentable and all times.

Visitor Coordination

• Check in guests and notify employees of their arrival.
• Manage visitor logs, ensuring proper security procedures are followed.

Mail and Package Handling

• Receive and sort incoming mail and packages.
• Coordinate courier services for outgoing mail and packages.
• Ensure time distribution in internal main to relevant departments.

Administrative Support

• Assist with administrative tasks such as scheduling appointments, coordinating meetings, and maintaining office supplies.
• Handle travel arrangements and accommodations for executives and team members.
• Assist with data entry and documentation as needed.

Office Management and Supplies:

• Maintain and organize office supplies inventory.
• Order and restock office, ensuring everything is available for staff and guests.
• Coordinate with vendors for office-related needs.

Multitasking and Problem Solving

• Manage multiple tasks simultaneously while maintaining composure.
• Resolve minor office-related issues or escalate them to the appropriate team member when necessary.
• Be proactive in addressing unforeseen challenges as they arise in a fast-paced setting.

Qualifications:

• High school diploma or equivalent.
• Previous experience in front-of-house duties is preferred, but not required.
• Strong written and verbal communication and interpersonal skills.
• A self-starter with a problem solving mindset and ability to work independently.
• A friendly, professional demeanor with the ability to handle high-volume interactions.
• Ability to adapt quickly to change and shift priorities based on the company's needs.
• Positive attitude and ability to thrive in a fast-paced, high-growth environment.
• Excellent organizational and multitasking skills, with the ability to thrive under pressure.

• This position is required to work in the Lindon, UT corporate office.
• Must be able to sit for extended periods of time and communicate effectively over the phone and in person.
• This position is for full-time hours Monday- Friday, 8am-5pm.
• Proficiency in office software (Google Workspace).