Office Assistant

Ambient Air Systems LLC is looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information on computer
• Maintains a thorough knowledge of the office, including the location of various files, documents, and reports.
• Responsible for keeping the office clean and organized
• Maintain files, update, edit and organize documents, both physical and electronic
• Accept and screen calls, take messages, and assist callers when possible
• Respond to requests or issues
• Distributes memos and manager notification
• Handles all matters with confidentiality
• Assist with customer service inquiries and provide excellent service to customers, vendors and our technicians
• Greet office visitors in a courteous, professional manner and determine whether they should be given access to specific individuals
• Keeping inventory of office supplies and maintaining stock
• Ordering materials as needed for office and field Techs
• Perform basic essential bookkeeping work
• Receiving shipments
• Assist with moving boxes and light inter-office moves
• Schedule meetings
• Coordinate and assist with event planning tasks
• Utilize QuickBooks to assist with tracking expenses and inputting receipts
• Other administrative responsibilities as requested

Skills

• Working knowledge of office equipment such as computers, printers, scanners and phone systems.
• Excellent organizational and time management skills; multitask
• Excellent written and verbal communication skills
• Proficiency in QuickBooks, MS Office

Qualifications and requirements

• High school diploma
• The ability to give full attention to what other people are saying and to actively look for ways to help people
• Punctuality and reliability
• Ability to work well with others
• Dress code

References

Provide 2 - 3 past job references

Job Type: Full-time

Pay: $10.00 - $13.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 1 year (Required)

Work Location: In person

Salary : $10 - $13