Accounts Payable Specialist

About Amen Clinics:

Amen Clinics is a pioneer in mental wellness, dedicated to providing outstanding care and guidance for individuals seeking mental health solutions. Our approach combines innovative technology with compassionate care to deliver life-changing results. Amen Clinics has been providing mental wellness strategies to patients of all ages since 1989. We believe that a better brain leads to a better life and that achieving our mission will help to prevent and alleviate suffering, not only for individuals but also for generations of individuals.

Job Description and Purpose:

The Accounts Payable Clerk will report to the Controller and provide support for all accounts payable operations of Amen Clinics, Inc. This role involves managing accounts payable by completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices. It also involves the preparation of tax documents, including 1099 forms for vendors and various other accounting-related certifications, general ledger entries, and other financial support needs.

Major Tasks, Duties and Responsibilities:

• Managing the accounts payable entry/payment selection.
• Matching, coding, and data entry of vendor invoices.
• Managing A/P issuing payments with checks or EFT payments.
• Reconciling processed work by verifying entries and comparing system reports to balances.
• Corresponding with vendors to resolve invoice discrepancies.
• Familiarity with general ledger functions and the month-end/year-end close process.
• Maintaining historical records of all invoices, reports, receipts, and cheques by saving and filing documents properly within the network.

Tools and Platforms:

• ADP Workforce Now
• Excel
• Sage 100/Intact
• Concur

Key Skills and Qualifications:

• Communication: Strong written and verbal communication skills, with the ability to collaborate effectively across departments and with vendors.
• Creativity: Experience in creating reports and presenting new ideas.
• Analytical Ability: Capable of gathering and analyzing data from reports and presenting insights in clear and actionable formats.
• Strong Work Ethic: Ability to demonstrate strong organizational and prioritization skills, effective decision-making, and the ability to collaborate closely with team members.
• Attention to Detail: Capable of verifying and monitoring budget expenses and vendor statements.
• Proficiency: Experience utilizing ADP, Sage, Concur, and Microsoft Office applications.

Education and Requirements:

• Experience with ADP is required.
• Experience working with Sage 100 is required
• 1-3 years of experience with accounts payable is preferred.
• Healthcare experience is a plus.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Frequent sitting for extended periods of time.
• Frequent typing and viewing of computer screen.
• Frequent use of hand and fingers with machines, such as computers, copiers, fax machines, scanners, and telephones.
• Frequent hearing, listening, and speaking by telephone and in person.
• Frequently standing, walking, reaching with hands and arms, and stooping or bending.

Work Environment:

The work environment described here is representative of those encountered by an employee while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Work indoors in a temperature-controlled environment.
• The noise level is usually moderate.