What are the responsibilities and job description for the SENIOR ACCOUNTS PAYABLE SPECIALIST position at RxSight, Inc.?
RxSight® is an ophthalmic medical technology corporation headquartered in Aliso Viejo, California that has commercialized the world's first and only adjustable intraocular lens (IOL) that is customized after cataract surgery. The company's mission is to revolutionize the premium cataract surgery experience by allowing surgeons to partner with their patients to achieve optimized results for every unique eye.
OVERVIEW :
The Senior AP Specialist is responsible for ensuring the accuracy of the accounts payable records, making sure invoices are paid timely, and records are maintained to proper approval, coding and authorization for payment. The Senior AP Specialist problem solves vendor invoices issues driving timely resolution. The Senior AP Specialist is a subject matter expert on the automated invoice processing software (DocLib).
ESSENTIAL DUTIES AND RESPONSIBILITIES :
- Process invoices in DocLib and / or QAD as needed to vouch for payment.
- Monitor the Accounts Payable inbox by moving invoices received into the supplier archive folders. Ensure suppliers are submitting invoices in PDF format. If received in other formats, convert to PDF and submit on supplier behalf.
- Oversight of the AP Inbox includes responding to supplier payment inquiries and payment inquiries from internal departments within in 24 business hours or less from receipt of inquiry. Raise awareness to supervisors or ask for assistance as needed.
- Record approved receipts on service invoices in QAD as needed (for those not automatically processed in DocLib).
- Obtain approval and appropriate account and project coding as required for non-PO invoices using DocLib or manually if needed for quick turn or errors from DocLib.
- Assess use tax and / or audit sales tax amounts assessed by vendors for accuracy.
- Participate (create payment selections, print checks, enter electronic payments, send remittances, etc.) as assigned in weekly cash disbursement process (checks, ACH, wire, online payments).
- Complete corrections (reversal of voucher and re-entry or journal entry to record sales tax) identified in review.
- Work with Purchasing and Receiving Departments and Suppliers to resolve invoicing and / or receiving discrepancies participating in weekly meetings and maintaining issues log to document responses, aging, etc.
- Support the month-end close of AP on the last business day of the month and first few days of the new month. Move invoices into Last Day of the Month folder, After Month End folder and provide invoice coding in each folder by end of next business day. For example, all invoices should be coded for Last Day of the Month folder by end of business day of the first day of the new month, etc.
- Research and resolve stale (>
7 days old) receipts and returns in QAD (monitor unprocessed invoices and unmatched receiver report as assigned)
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES :
SUPERVISORY RESPONSIBILITIES :
EDUCATION, EXPERIENCE, and TRAINING :
CERTIFICATES, LICENSES, REGISTRATIONS :
COMPUTER SKILLS :
PAY RANGE :
25.00 to $30.00 Per Hour
Salary : $25 - $30