Coordinator, Digital Learning

The American Academy of Dermatology is seeking a Coordinator, Digital Learning located in our Rosemont IL office responsible for coordinating digital learning projects and activities in the Education department. This includes the content review process for educational activities and other learning resources with subject matter experts, authors, copy editors, and reviewers. Provide administrative support to committee, task force, and workgroup liaisons. Maintain databases and tracking records utilizing editorial management and project management platform(s). Work collaboratively with Education Department staff members as well as other AAD departments and staff

 About Us:

The American Academy of Dermatology (Academy), founded in 1938, is the largest, most influential, and most representative of all dermatologic associations. A sister organization to the Academy, the American Academy of Dermatology Association is the resource for government affairs, health policy and practice information for dermatologists, and plays a major role in formulating policies that can enhance the quality of dermatologic care.

With a membership of more than 21,180 members worldwide, the Academy is committed to: advancing the diagnosis and medical, surgical, and cosmetic treatment of the skin, hair, and nails; advocating high standards in clinical practice, education, and research in dermatology; and supporting and enhancing patient care for a lifetime of healthier skin.

To learn more about the Academy please visit our website at www.aad.org, or follow us on these social media outlets:

• Facebook (www.facebook.com/aadskin)
• TikTok (www.tiktok.com/@AADskin)
• Twitter (www.twitter.com/AADskin)
• Pinterest (www.pinterest.com/AADskin)
• Instagram (www.instagram.com/aadskin1) 

Responsibilities:

•  Coordinate the content development process for education activities and other learning resources by executing the approved content development schedules. This includes sending editors, subject matter experts/authors, vendors, copy editors, and reviewer’s invitations, reminders, and follow up correspondence in accordance with established timelines. Collect and organize submitted content by establishing and maintaining editorial management systems, project management systems, databases, trackers, and spreadsheets. Ensure content is delivered for programming in accordance with Standard Operating Procedures. 

• Coordinate grant application system for the Sulzberger and Innovative Dermatology Education Award (IDEA) education grants.  This includes updating timelines, working with the IT department to set up the application in the online grant system, ensuring application is accurate and up to date, coordinating email blasts with communications team, opening and closing judging period, communicating and following-up on due dates with judges, downloading judging scores, tracking winner reporting, preparing agenda packets, and participating in committee calls and meetings. 

• Coordinate the Thomas G. Pearson Memorial Education Award process. This includes updating the timeline, sending out the call for nominations and ballots, ordering the plaque, and collaborating with Executive Office, while following all steps in accordance with Standard Operating Procedure.

• Proofread educational content and other materials to ensure submitted content follows AAD- approved templates, format, and style.

• Assist in ensuring activities are developed in compliance with Accreditation Council for Continuing Medical Education (ACCME) and American Board of Dermatology Continuing Certification Program (CCP) credit requirements and in compliance with AAD policies and procedures. Maintain knowledge of and ensure compliance with ACCME Essentials, Criteria, Standards, and Policies. Maintain knowledge of and ensure compliance with AMA credit policies. 

CCTF Liaison (Liaison) Support Responsibilities 

Provide administrative coordination and support to liaison and council, committee, task force or work group (CCTF) members as delegated and assigned. Actions include:

•  Working with assigned liaison to coordinate and disseminate agenda packets, action items, meeting notes, and reports.  
• Working with assigned liaison to develop reports, PowerPoint presentations, talking points, and other content/documents as required for meetings. 
• Working with assigned liaison to coordinate meeting logistics in accordance with scheduled deadlines. 
• Ensure that CCTF members’ and liaison disclosure of interest forms are updated annually and shared at each CCTF meeting. 
• Attend and participate in CCTF meetings, events, and activities, as needed. 
• Detailed information on the liaison responsibilities and qualifications can be found in the Workforce Structure Resource Guide.

Project Team Member Responsibility 

Contributes to the successful outcome of projects and/or programs by: 

• Understanding goals and objectives. 
• Providing input based on area of knowledge and experience. 
• Completing assigned tasks in accordance with established timelines. 
• Participating in meetings and engaging with the project/program team. 
• Coordinating tasks within their sphere of influence. 
• Communicating roadblocks and outcomes. 

Requirements:

• High school diploma or equivalent.  
• Minimum two years’ experience coordinating multiple projects and providing support to members or customers.
• Ability to apply effective verbal, non-verbal, and written communication methods to achieve desired results.  
• Identify and define problems; examine relevant information and choose correct course of action based on standard operating procedures.  
• Possess organizational skills and the ability to prioritize assignments and coordinate projects including monitoring the progress of tasks and projects and providing follow up to supervisor.  
• Ability to work effectively with varied people to facilitate the completion of the work.  
• Able to operate standard office equipment, i.e. copiers, fax, etc.  
• Excellent customer service skills required, including follow-up.  
• Accuracy and attention to detail necessary.  
• High degree of computer literacy, excellent data entry skills, database maintenance skills, and strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 

We offer a competitive compensation plan and benefits package including medical/dental/vision/life insurance as well as a matching retirement contribution, tuition reimbursement, bonus program, pension plan, paid vacation/medical/personal days, work-life balance, recognition program and casual work environment. More information about our compensation and benefits can be reviewed on the detailed job ad on our website.  

The Academy offers a hybrid work environment; providing time in the office for in-person collaboration and the opportunity to work remotely for focus time. We are building a workplace where our employees are excited to come to work every day because of the culture that we are creating together — one of respect, transparency, and collaboration. A workplace in which we demonstrate care and commitment, celebration, community, and focused learning that contributes to the mission of advancing excellence in dermatologic care.

For immediate consideration please apply online at www.aad.org, scroll to the bottom of the page and follow the Employment link. EOE M/F/D/V