Senior Coordinator, Advocacy & Policy Operati

The American Academy of Dermatology is seeking a Senior Coordinator, Advocacy & Policy Operations located in our Washington, D.C. office responsible for working with the Advocacy & Policy team to provide operations support to the Washington, DC and Rosemont, IL offices. Provide primary administrative and project management support to the Sr. Vice President, Advocacy & Policy and the Director, Advocacy & Policy Operations.  Provide additional support to department Directors in scheduling and planning meetings and conference calls, developing agendas and background materials, and tracking and completing follow up tasks.

 About Us:

The American Academy of Dermatology (Academy), founded in 1938, is the largest, most influential, and most representative of all dermatologic associations. A sister organization to the Academy, the American Academy of Dermatology Association is the resource for government affairs, health policy and practice information for dermatologists, and plays a major role in formulating policies that can enhance the quality of dermatologic care.

With a membership of more than 21,180 members worldwide, the Academy is committed to: advancing the diagnosis and medical, surgical, and cosmetic treatment of the skin, hair, and nails; advocating high standards in clinical practice, education, and research in dermatology; and supporting and enhancing patient care for a lifetime of healthier skin.

To learn more about the Academy please visit our website at www.aad.org, or follow us on these social media outlets:

• Facebook (www.facebook.com/aadskin)
• TikTok (www.tiktok.com/@AADskin)
• Twitter (www.twitter.com/AADskin)
• Pinterest (www.pinterest.com/AADskin)
• Instagram (www.instagram.com/aadskin1) 

 Responsibilities:

• Manage calendars and schedules for Sr. Vice President, Advocacy & Policy, and department Directors, anticipating and dispensing with conflicts and ensuring appropriate materials are developed/available ahead of time. Handle, dispense with and/or triage meeting and other requests of Sr. Vice President and department Directors.

• Assist staff in their roles as staff liaisons for relevant Councils, Committees and Task Forces (CCTFs), ensuring that meeting and teleconference schedules, communications, and member rosters are kept up to date.  Assist with formatting and disseminating agendas and background materials, drafting meeting and conference call summation reports, and following up on resultant action items.

• Assist Director, Advocacy & Policy Operations in ensuring execution of departmental assignments and projects in accordance with operating policies, procedures, and timelines, implementing process improvements where needed.

• Assist in the development of departmental Monday.com boards and projects as appropriate including tracking updates for Monday boards and other internal shared calendars and resources.

• Assist with mailings, report and slide preparation, electronic alerts, data entry and display and other duties as assigned.

• Serve as backup to DC Office Coordinator and assist as needed in the management of the DC Office space.

Requirements:

• Minimum five years’ experience providing administrative support, project coordination and schedule management to multiple staff.
• Bachelor’s degree preferred.
• Three years of previous experience in a health/medical association, hospital, health system, logistics management, corporate, or policy development environment preferred.
• Demonstrated ability to work effectively with Academy staff, member volunteers, and others.
• Ability to multitask and oversee multiple responsibilities and requests on a daily basis.
• Ability to apply effective verbal, non-verbal, and written communication methods.  Ability to draft emails with minimal review and supervision.
• Possess organizational, time management, and planning skills.
• Ability to execute projects effectively and see assignments and projects through completion.  Ability to collaborate with a large group of professionals.
• Proficiency with Microsoft Office, PowerPoint, and Excel software desired.  Some travel may be required.

We offer a competitive compensation plan and benefits package including medical/dental/vision/life insurance as well as a matching retirement contribution, tuition reimbursement, bonus program, pension plan, paid vacation/medical/personal days, work-life balance, recognition program and casual work environment. More information about our compensation and benefits can be reviewed on the detailed job ad on our website.  

The Academy offers a hybrid work environment; providing time in the office for in-person collaboration and the opportunity to work remotely for focus time. We are building a workplace where our employees are excited to come to work every day because of the culture that we are creating together — one of respect, transparency, and collaboration. A workplace in which we demonstrate care and commitment, celebration, community, and focused learning that contributes to the mission of advancing excellence in dermatologic care.

For immediate consideration please apply online at www.aad.org, scroll to the bottom of the page and follow the Employment link. EOE M/F/D/V