What are the responsibilities and job description for the Executive Assistant to the CEO position at American Association of Christian Counselors?

Job Description

Salary : 40000-65000

OJob Description : Executive Assistant to the CEO

American Association of Christian Counselors (AACC)

Position Overview :

The American Association of Christian Counselors (AACC) is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide top-level administrative support to the CEO. This individual will act as a trusted partner, managing the CEOs daily operations, communications, and strategic initiatives. The ideal candidate will thrive in a fast-paced, in-office environment, possess exceptional writing and communication skills, and align with the mission and values of the AACC. An MBA graduate is preferred, as the role includes strategic and business-focused responsibilities such as creating proposals and managing professional contacts.

Key Responsibilities :

Administrative Support

Manage the CEOs calendar, including scheduling meetings, appointments, and travel arrangements.

Prepare and organize materials for meetings, presentations, and events.

Handle confidential and time-sensitive information with the utmost discretion.

Draft, proofread, and edit correspondence, reports, and documents with precision and professionalism.

Communication Management

Serve as the primary point of contact between the CEO and internal / external stakeholders.

Screen and prioritize emails, calls, and other communications to ensure timely responses.

Coordinate and facilitate communication with AACC members, partners, and organizational leaders.

Proposal and Content Creation

Assist the CEO in developing and drafting proposals, presentations, and other business documents.

Collaborate with various teams to create basic contracts, agreements, and professional correspondence.

Research and compile information to support proposal development and organizational initiatives.

Operational Coordination

Assist in planning and executing key organizational events, including webinars, live conferences, and other AACC initiatives.

Collaborate with various departments to ensure alignment with the CEOs directives and organizational goals.

Track deadlines, action items, and follow-ups to ensure effective execution of projects and commitments.

Strategic Support

Conduct research and prepare briefings to support the CEOs decision-making process.

Assist in the development and execution of strategic initiatives.

Leverage business insights to streamline operations and optimize organizational efficiency.

Create drafts of basic agreements and LOI's, as well as create and manage a contract management system.

Relationship Management

Build and maintain positive relationships with key stakeholders, including board members, donors, partners, and AACC staff.

Coordinate hospitality for visitors, meetings, and events.

General Support

AACC is the parent ministry of many different ministries and entities. This candidate may be tasked to help the CEO with his envolement in those ministries as well.

Qualifications :

Bachelors degree required; MBA or other Masters degree preferred.

Minimum of 3-5 years of experience in executive-level administrative support.

Exceptional writing, editing, and verbal communication skills with a keen attention to detail.

Strong organizational and time management skills, with the ability to multitask and prioritize effectively.

Experience drafting proposals, contracts, and other business-focused documents.

Proficiency in Microsoft Office Suite and project management tools.

High level of discretion and professionalism in handling sensitive information.

Alignment with AACCs mission and Christian values.

Work Environment :

This position is in-office and requires the candidate to be physically present during standard business hours.

Availability for occasional evening or weekend events as needed.

Why Join AACC?

By joining the AACC team, youll play a pivotal role in supporting a mission-driven organization dedicated to equipping counselors, pastors, and caregivers with resources to promote mental health and spiritual well-being in their communities.

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