Cash Disbursements Specialist

Description

At American Solutions for Business, we pride ourselves on helping people live their American dream.  As an employee-owned company, we provide value to our stakeholders through entrepreneurial relationships and solutions. Since 1981, we have grown to be one of the largest distributors in the industry, providing customers with print, branded merchandise, eCommerce solutions, fulfillment and more.

We are growing and looking to add a Cash Disbursements Specialist to our team!   In this role you will play a key role in ensuring timely and accurate processing of payments to vendors, contractors, and other external parties. This position is responsible for managing disbursements in accordance with company policies and procedures.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Prepare and process outgoing disbursements via various payment processes (check, ACH, EFT, Wire, Etc.)
• Manage payment distribution for multiple companies, processing payments in multiple currencies (USD, CAD, etc.)
• Maintain vendor records, which may include updating W9 information, federal and social security numbers, contacts and banking information
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Collaborate with prompt pay compliance team regarding status of invoices in que for payment.
• Review and research vendor statements.
• Process and reconcile payments or transactions related to our credit card and virtual card purchases
• Track outstanding check lists; following up as necessary.
• Handle Sales Associate vendor inquiries via phone or email.
• Research vendor pre-payment requirements and obtain appropriate authorization to process payments.
• Maintain all accounts payable reports, spreadsheets and corporate accounts payable files.
• Distribute signed checks as required.
• Perform all other tasks assigned.

Supervisory Responsibilities                                                      

This job has no supervisory responsibilities.

What we offer:

We are proud to offer a comprehensive range of benefits designed to support your well-being, career growth, and work-life balance.

• Comprehensive Medical
• Dental/Vision
• PTO
• Volunteer Time Off
• Paid Holidays
• Tuition Reimbursement
• Employee Ownership
• 401K
• EAP

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High School diploma or general education degree (GED); and two to three years of related experience and/or training. Preferred: Associate Degree in Accounting

Competencies

• Problem Solving/Analysis
• Customer/Client Focus
• Results Driven
• Flexibility

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, Sales Associates and other employees of the organization.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Other Skills and Abilities

Ability to work efficiently without close supervision and make appropriate decisions independently. Ability to process work with accuracy and attention to detail. Ability to perform multiple tasks simultaneously. Working knowledge of Microsoft Office and web based programs. Ability to work quickly and accurately with keyboard, 10-key, calculator and adding machine. Ability to protect and properly handle confidential financial information.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee is occasionally required to stand and walk. Duties require frequent use of hands and wrists. The employee is required to listen and speak; specific vision abilities include close vision. The employee must occasionally lift and/or move up to 30 pounds.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. 

Salary : $19 - $20