What are the responsibilities and job description for the Executive Coordinator position at American Century Investments?
Our Firm
American Century Investments® is a leading global asset manager with over 65 years of experience helping a broad base of clients achieve their financial goals. Our expertise spans global equities and fixed income, multi-asset strategies, ETFs, and private investments.
Privately controlled and independent, we focus solely on investment management. But there’s an unexpected side to us, too. We direct over 40% of our profits every year—more than $2 billion since 2000—to the Stowers Institute for Medical Research. Our ongoing financial support drives the Institute’s breakthrough work and mission of defeating life-threatening diseases like cancer and Alzheimer’s. So, the better we do for our clients, the more we can do for everyone.
All 1,400 of us across the globe are inspired every day by the unique difference our hard work can make in so many lives. It shows in the curiosity we bring to every initiative, the deep relationships we build with our clients, and the way we treat each other in the hallway. If you’re excited to learn more about us, we can’t wait to learn more about you.
We are seeking a highly organized and proactive Executive Coordinator to support the Chief Technology Officer (CTO). This position requires a high degree of professionalism, discretion, and strong organizational skills. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision. The ability to interact with senior executives and other stakeholders in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient, is crucial.
What will be your responsibilities?
- Provide comprehensive administrative support to the Chief Technology Officer, including managing calendars, scheduling meetings, and organizing travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and efficient communication.
- Prepare and edit correspondence, presentations, and reports with a high level of accuracy and attention to detail.
- Coordinate and attend meetings, taking minutes and following up on action items.
- Assist in project management tasks, including tracking progress and deadlines, and ensuring timely completion of initiatives.
- Manage confidential information with discretion and maintain the highest level of integrity.
- Proactively identify opportunities to streamline processes and improve efficiency within the department.
What will you bring to American Century Investments?
- Highly developed professionalism both in demonstrating work capabilities and taking care of internal and external sources (includes all levels of management, staff, investors, shareholders & vendors).
- Validated experience in the ability to prioritize, plan, organize and follow through on projects.
- Experienced with handling high-level, confidential information in a sensitive manner. Consistently operate with a high level of discretion.
- Clear and concise verbal and written communication skills. Shown ability to effectively write reports and business correspondence.
- High level of attention to detail and accuracy.
Required Experience and Skills:
- Bachelor’s degree in a related field or an equivalent combination of education and work experience.
- Minimum five years’ experience in an executive support position.
- Demonstrated project management experience and organizational skills.
- Experience in using independent judgment in responding to clients, internal management, and the public.
- Mastery of Microsoft Office Suite – Word, Excel, PowerPoint, and Outlook. Experience with Microsoft Teams and SharePoint.
Requirement:
- Demonstrates the American Century Investments Winning Behaviors: Client Focused, Courageous and Accountable, Collaborative, Curious and Adaptable, Competitively Driven, Adheres to the highest ethical standards and business practices, and Supports a culture of compliance
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be a complete list of all responsibilities, duties, and skills required.
Additional Requirements:
Employees are required to be in the office on a scheduled frequency. Adherence to this schedule is essential to fulfilling the expectations of the role.
American Century Investments is committed to complying with the Americans with Disabilities Act and all other applicable Equal Employment Opportunity laws and regulations. As such, American Century strives to provide a reasonable accommodation to any qualified individual under the ADA to perform essential job functions.
American Century Investments believes all individuals are entitled to equal employment opportunity and advancement opportunities without regard to race, religious creed, color, sex, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, age for individuals forty years of age and older, military and veteran status, sexual orientation, and any other basis protected by applicable federal, state and local laws. ACI does not discriminate or adopt any policy that discriminates against an individual or any group of individuals on any of these bases.
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American Century Proprietary Holdings, Inc. All rights reserved.
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