Financial Controls Business Analyst Assoc - Analyst

Job Posting End Date

02-17-2025

Please note the job posting will close on the day before the posting end date

Job Summary

Responsible for: invoice processing for complex contracts, unvouchered liabilities, work order administration / analysis, and administrative support activities to field employees; this position will also participate in process improvement / LEAN initiatives and training.

Job Description

• This posting is for four (4) available positions.
• Process complex vendor invoices for management approval for contract labor and services. Perform invoice audit review per the contract's financial Terms and Conditions for labor and equipment billing rates, subcontractors, materials, Per Diem, escalation, overheads, etc. Interpret and understand complex contractual language and financial Terms and Conditions to apply to vendor invoices and contract reviews; dispute vendor invoices for contractual compliance and interpretation.
• Perform work order administration activities, including set up, in-service reporting, and closing; ensure that asset retirements are properly identified for timely processing; resolve errors with Accounting, AEP Transmission Project Management, and AEP Transmission Field Services.
• Provide assistance to ensure that the proper financial controls are in place for accurate project / work order reporting for Operating Companies, Transcos, and Joint Ventures for subsequent financial transactions (e.g. GLBUs, Accounts, AFUDC, Depreciation, Original Cost Asset Retirements, etc.).
• Provide business and administrative support for: contract requisitions, bid packages, governance, and contract spend analyses; and creation of templates for business processes and tracking.
• Provide support and coordination in the preparation, reporting, and analyses of monthly O&M and capital budgets.
• Participate in process improvement initiatives related to financial and operational processes; participate in LEAN initiatives to reduce expenses or increase revenue for AEP Transmission; Assist with cost and process benchmarking studies both internal and external to AEP to ensure operational excellence. Provide data analytics as required to help manage the business.
• Assist with training initiatives of employees and contractors related to financial and operational processes and related IT applications (e.g., Asset Suite, IPS, EcoSys).
• Assist AEP Audit Services with vendor and operational audits to ensure compliance with the contract's financial Terms and Conditions and AEP's policies and guidelines.
• Participate in special studies or projects as may be assigned.
• Identify and submit unvouchered liabilities in accordance with Accounting policies and SOX requirements; ensure all policies and processes for accruing unvouchered liabilities are in alignment with the AEP Transmission guidelines.
• Assist in developing efficiencies to record unvouchered liabilities for uninvoiced vendor services performed.
• Assist in continuous improvement and monitoring of financial controls to limit missed accruals and duplication of unvouchered liability accruals.
  
  
  
  

Minimum Requirements:

Education requirements are listed below:

Associate or Bachelor's degree in Business, Finance, Accounting, Contract Administration, or related field of study

Work Experience requirement listed below:

Minimum of two (2) years of experience for candidates with a Bachelors degree; minimum of four years of experience with an Associates degree.

• Experience in one or more of the following areas, accounting, finance, contract administration, budgeting, benchmarking or auditing.
  
  
  
  

Other:

• Travel requirements are expected 10-25% of the time.
• Physical demand level is Sedentary.
• Experience with Microsoft Office, PeopleSoft Financials, Business Objects, and Ventyx Asset Suite is a plus.
• Qualified professional with demonstrated teamwork capabilities working in a fast-paced environment.
• Strong commercial, analytical, oral/written communication, and presentation skills are required.
• Ability to successfully work with a diverse set of internal and external partners and all levels of the organization.
• Core competencies include: adaptability/flexibility, teamwork/collaboration, communication, and planning/organizing.
• Annual invoice volume: 50,000 invoices for $1.5 Billion; Unvouchered Liabilities for $2.0 Billion; Annual O&M and Capital Budget for $250 Million.
  
  
  
  

Compensation Data

Compensation Grade:

SP20-005

Compensation Range:

$61,647.00-77,057.50 USD

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It is hereby reaffirmed that it is the policy of American Electric Power (AEP) to provide Equal Employment Opportunity in all aspects of the employer‐employee relationship including recruiting, hiring, upgrading and promotion, conditions and privileges of employment, company sponsored training programs, educational assistance, social and recreational programs, compensation, benefits, transfers, discipline, layoffs and termination of employment to all employees and applicants without discrimination because of race, color, religion, sex, age, national origin, ethnicity, ancestry, veteran or military status, disability, genetic information, sexual orientation, gender identity, or any other basis prohibited by applicable law. When required by law, we must record certain information to be made part of an Affirmative Action Plan. Applicants for employment may also be invited to participate in the Affirmative Action Program by self-identifying their Race or Ethnic Identity.