What are the responsibilities and job description for the Receptionist position at American Energy Storage Innovations, Inc?

Job Type

Full-time

Description

American Energy Storage Innovations, Inc. (AESI) has a full-time opening for a Receptionist in Hudson, Massachusetts.

Job Summary :

The Receptionist is responsible for assisting with administrative support requests and providing front desk coverage. Support may include tasks such as coordinating meetings and lunches, preparing documentation and presentations, and interview scheduling support.

Responsibilities :

Front desk coverage including but not limited to phone answering and redirecting calls, greeting and signing in visitors, and clerical duties.
Assist with shipping and receiving materials from delivery vendors.
Assist coordinating meetings and visits which may include preparing meeting space, managing meals and accommodations, preparing meeting materials, and ensuring space always presents well.
Assist with coordinating travel arrangements including scheduling flights, booking accommodation, and arranging other transportation as required.
Assist with requests from internal departments for clerical support such as mailing marketing materials, processing printing requests, employee engagement and wellness notifications / activities, as needed.
Upkeep of the emergency evacuation bags.
Assist with various HR administrative activities, such as interview scheduling and updating candidate profiles in the HRIS.
General administrative tasks.
Adhere to federal and state regulations.
Adhere to all company policies, processes, and procedures.
Performs other duties as requested, directed, or assigned.
Predictable and reliable attendance.

Position Qualifications :

Associate degree in business, hospitality, or related field, or equivalent experience.

Bachelor's degree in business related field preferred.

Minimum of one (1) years of administrative assistant experience required.

Experience working in corporate office and manufacturing facility preferred.

Must be discrete, tactful, diplomatic, and possess the ability to proactively problem-solve and provide service excellence to internal and external constituents.

Excellent interpersonal, written, and verbal communication skills, and the ability to prioritize tasks.

Ability to handle numerous assignments simultaneously.

Exceptional phone etiquette and capacity to always provide exceptional customer service.

Proficient with Microsoft Office Software, including Excel, PowerPoint, Word, and Outlook.

Key Competencies :

Positive Impressions : Projects an air of confidence and professionalism.

Organization and Planning : Establishes a systematic course for self and / or others to assure accomplishment of objectives. Determines priorities and allocates time and resources effectively.

Delivers Results : Achievement-oriented, feeling a sense of urgency to reach goals on time, if not before.

Teamwork : Works cooperatively with others to accomplish team goals and organizational objectives.

Communications : Exchanges thoughts, feelings, and information effectively.

Takes Initiative : Exhibits strong drive for results and success; conveys a sense of urgency and drives issues to closure; persists despite obstacles and opposition.

Physical Requirements / Working Conditions :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Prolonged periods sitting at a desk and working on a computer.

Constantly operates a computer and other office equipment.

Ability to adjust focus, especially due to concentration on a computer screen.

Ability to lift / carry 30 pounds and / or position the body to reach items on the floor / below knee level or reach overhead.

The person in this position needs to occasionally move about in industrial environments, and on uneven terrain.

Works in a temperature-controlled office environment, with occasional work in outdoor weather conditions, and in industrial environments.

May be required to recognize small numbers, letters, symbols, and colors.

Why Join Us

American Energy Storage Innovations, Inc. (AESI) provides comprehensive benefit plan options at no cost and a competitive salary to all associates. AESI is committed to a diverse and inclusive workplace.

Benefits Overview

Paid time off includes 4 weeks, 15 holidays, and parental leave.

100% company-paid medical, dental, vision, short-term disability, long-term disability life insurance.

Flexible Spending Account (FSA) and Health Savings Account (HSA) offerings.

Company provided 401K savings plan with matching contributions to help you save for retirement.

Voluntary benefits offerings.

Tuition assistance.

Employee Referral program.

Employee development and career growth opportunities.

About Us

AESI comprises highly experienced core team members who have developed five generations of large-scale BESS systems, heretofore having deployed more than 1.5 GWh worldwide. That same team has come together once again to create their mangum opus - the all-in-one, ultra-high density TeraStor. Third-party analysts contend that the revolutionary design outpaces the market for reliability, availability, utilization and total lifetime value. We've designed and manufactured an entirely new line of energy storage products to meet the needs of grid energy storage, deployment, operation, and energy management for the next 20 years. Every detail in our AESI products makes them fundamentally easier to purchase, install, maintain and operate than any other energy storage alternative available today.

The Location - Hudson, MA

American Energy Storage Innovations, Inc. (AESI) is conveniently located in Hudson Massachusetts directly across from the 290 and 495 freeways. This location is uniquely positioned less than one mile from downtown Hudson, as well as being close to downtown Marlborough offering numerous restaurants, parks, shopping, and many other attractions. AESI is located roughly 45 min drive from downtown Boston, New Hampshire, Rhode Island, and parts of Connecticut. There are a wide range of activities that the area offers to its residents including competitive sports programs, woodlands, as well as safe and entertaining nightlife are all located within minutes of the AESI facility. Hudson mass was awarded the winner of " America's Main Streets " by a national organization which promotes locally owned businesses. Whether you are looking for hiking, mountain biking, sports lakes, access to Boston, or just a fantastic meal, Hudson, MA has something for everyone.

AMERICAN ENERGY STORAGE INNOVATIONS, INC. IS AN EQUAL OPPORTUNITY EMPLOYER.

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