Receptionist

Job Description :

Job Title : Receptionist

Location : Worcester MA

Duration : 6 Months (High possibility of extension / conversion)

PR : $19 / HR on W2 All Inclusive

Description :

In a team setting, maintain files and records, answer telephones, process incoming mail, prepare and mail out going correspondence or parcels,

prepare correspondence, forms, files and reports for processing, storage or forwarding, using Excel and Word programs, answer inquiries, operate standard office equipment and perform related work as required.

DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES

• Greet and assist members visiting the office in accordance with established procedures.
• File material in accordance with a prescribed classification system.
• Answer telephone calls, provide routine information concerning agency services and redirects calls as needed in accordance with established procedures.
• Prepare standardized forms according to established procedures.
• Receive, open, date stamp, investigate, assign and distribute incoming mail, messages, packages, etc. to appropriate individuals.
• Scan prepared documents into the Captiva system and index documents by envelope category, document category and document type.
• Retrieve and distribute records from files or boxes such as correspondence, applications, verifications, etc.
• Search and recover information from computer terminals in order to respond to inquiries or requests.
• Post information on such items as logs, spreadsheets, records or computer systems according to established procedures.
• Operate and provide instruction on the usage of standard office equipment such as copy machines, postage machines, fax machines, computers (such as PCs and Printers), telephones, mail openers, TTY equipment.
• Review forms, applications, documents, correspondence for accuracy and completeness.
• Provide information concerning such topics as meetings, schedules, appointments, cancellations, etc. to appropriate individuals either orally or in writing.
• Prepare and submit requisitions to maintain supply standards in accordance with established procedures.
• Compile data for office and / or agency reports.
• Provide inter and intra communications via the e-mail system.
• Operate specialized office equipment that requires manufacturer-training prior to use.
• Perform computer functions to create documents such as letters, e-mail, spreadsheets and charts, lists and memoranda.
• Maintain and update daily activities logs for ongoing or completed work assignments in order to control daily assignments and workflow.
• Maintain supply inventory, including assisting with ordering supplies.
• Operate a personal computer for both look up and data entry purposes.
• Aid in the development of production schedules, performance standards, quality controls, methods, procedures and operations regulations to assist clerical and operational procedures.
• Coordinate leave time, breaks, lunches, coverage times, and duty hours to ensure proper coverage.
• Ability to work in a team setting with team ownership of all assigned tasks.
• Perform other assigned duties as required.

QUALIFICATIONS REQUIRED AT HIRE (List knowledges, skills, abilities)

QUALIFICATIONS ACQUIRED ON JOB (List knowledges, skills, abilities)

MINIMUM ENTRANCE REQUIREMENT :

Applicants must have at least (A) three years of full-time,or equivalent part-time, experience in office work, or (B) any equivalentcombination of the required experience and the substitutions below.

Substitutions :

Salary : $19