Shipping & Logistics Coordinator

Overview of Company Blue Time is a multi-division New York-based wholesaler of fashion accessory watches, jewelry and footwear for major brands. Blue Time is a division of American Exchange Group.

Job Title: Shipping and Logistics Coordinator

Location: Somerset NJ (5 days a week)

Reports to: warehouse manger

Job Type: Full-Time

Job Summary

We are looking for a dedicated and detail-oriented Shipping and Logistics Coordinator to manage our logistics operations and ensure the efficient movement of goods from our facilities to customers and distributors. In this role, you will coordinate with carriers, manage shipping schedules, monitor inventory levels, and ensure compliance with shipping regulations. The ideal candidate will possess strong organizational skills, a problem-solving mindset, and a thorough understanding of logistics best practices.

Key Responsibilities

• Shipment Coordination
• Oversee daily shipment schedules, ensuring timely and accurate order fulfillment.
• Coordinate with warehouses, suppliers, and carriers to schedule shipments and track them to completion.
• Verify order accuracy, inspect shipments for quality and accuracy, and ensure that all documentation is complete and compliant with regulations.
• Inventory and Warehouse Coordination
• Monitor stock levels in collaboration with the warehouse team to maintain accurate inventory.
• Work with warehouse personnel to ensure efficient packing, labeling, and inventory management.
• Identify potential inventory shortages and communicate with procurement to maintain stock levels.
• Carrier and Vendor Communication
• Manage relationships with shipping carriers and vendors, coordinating shipment pickups and deliveries.
• Communicate shipping details, requirements, and updates with carriers to prevent delays or errors.
• Troubleshoot carrier-related issues, including late deliveries, damaged goods, and rate discrepancies.
• Documentation and Compliance
• Prepare shipping documentation, such as bills of lading, packing lists, and invoices.
• Ensure compliance with domestic and international shipping regulations, including customs documentation for cross-border shipments.
• Maintain organized and up-to-date records for tracking shipments and auditing purposes.
• Cost Control and Optimization
• Monitor shipping costs and look for ways to optimize routes, negotiate better rates, or streamline shipping practices to reduce expenses.
• Compare carrier quotes and determine the most cost-effective options based on shipment volume, delivery timelines, and client requirements.
• Reporting and Analysis
• Track and report on logistics metrics, such as on-time delivery rates, shipping costs, and error rates.
• Use data to identify trends, resolve bottlenecks, and suggest improvements in the shipping process.
  

Key Requirements

• Experience: 2 years of experience in logistics, shipping, or supply chain management.
• Education: Bachelor’s degree in Logistics, Supply Chain, Business, or a related field (preferred).
• Technical Skills: Familiarity with logistics software (e.g., ShipStation, SAP, ERP systems) and proficiency in Microsoft Excel/Google Sheets.
• Organizational Skills: Ability to multitask, prioritize, and work efficiently under deadlines.
• Communication Skills: Strong written and verbal communication skills, capable of collaborating with internal teams and external vendors.
• Problem-Solving Skills: Proven ability to resolve logistical issues and maintain high customer satisfaction.
  
  

Preferred Qualifications

• Knowledge of international shipping regulations and customs requirements.
• Experience with ERP systems or logistics software.
• Previous experience in eCommerce or DTC environments.