What are the responsibilities and job description for the Payroll Administrator and HR Assistant position at American Facility Services, Inc?

Job Overview :

We are seeking an experienced and detail-oriented Payroll Administrator & HR Assistant to join our team in Alpharetta, GA. This role will involve managing payroll processing with an additional responsibility of supporting various HR functions. The ideal candidate will have a strong background in payroll processing, excellent computer and communication skills, and the ability to work independently as well as collaboratively with other team members. This position requires a high level of confidentiality and ethics, as well as the ability to handle a variety of payroll and HR-related tasks in a fast-paced environment.

Payroll Administrator Duties :

Process payroll for employees on a bi-weekly basis, ensuring accuracy and adherence to deadlines.
Review and verify timecards, employee deductions, bonuses, commissions, and other payroll-related data.
Maintain and update employee payroll records, including personal data, benefits, and tax information.
Prepare and process payroll tax filings, ensuring compliance with federal, state, and local tax regulations.
Generate and distribute payroll reports as required, including earnings statements, tax summaries, and year-end reports.
Work closely with HR and management teams to resolve payroll discrepancies and provide support for employee inquiries.
Handle payroll-related issues and adjustments with discretion and professionalism.
Stay current on payroll laws and best practices, ensuring compliance with relevant regulations.
Provide support for audits related to payroll and assist with year-end processes.
Ensure the confidentiality and integrity of payroll records, safeguarding sensitive employee information.
Maintain strong working relationships with team members and managers to ensure smooth payroll operations.

Human Resources Assistant Duties :

Assist with recruitment processes, including job postings, assisting the field managers with their candidates and taking candidates through the recruitment life cycle in Paycom.

Onboard new employees by reviewing and preparing documentation, training and internal documentation and reporting.

Maintain and update employee records in Paycom as needed.

Assist with benefits administration, including managing open enrollment, and addressing employee benefits inquiries.

Support employee engagement initiatives, including training programs, company events, and employee communications.

Help with compliance-related tasks, such as documentation and policy updates.

Assist with performance management processes, and other HR initiatives.

Other tasks and projects assigned.

Qualifications :

Experience : At least 5 years of payroll administration experience, with a focus on multi-state payroll processing.

Software Proficiency : Strong knowledge of Microsoft Office (Excel, Word, Outlook), Paycom, QuickBooks.

Skills :

Excellent communication and interpersonal skills, both written and verbal.

Strong attention to detail and organizational skills.

Ability to work independently and collaboratively with a team.

Inquisitive mindset with the ability to identify and resolve issues effectively.

Strong ability to manage multiple tasks and deadlines in a fast-paced environment.

High level of ethics and confidentiality in handling sensitive employee information.

Additional Preferred Qualifications :

Experience with compliance and tax filing processes.

Knowledge of HRIS and payroll systems beyond Paycom and QuickBooks.

Bilingual (Spanish) is a plus.

Benefits :

Competitive salary and benefits package.

Opportunities for career growth and development.

Dynamic and supportive work environment.

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