What are the responsibilities and job description for the Payroll Administrator position at American Federation of Government Employees?
I. INTRODUCTION
The Finance Department has the responsibility of handling all financial matters and records, including the preparation of financial and management reports, for the American Federation of Government Employees (AFGE). The position herein described is individually responsible for the processing of AFGE’s payroll through ADP, a payroll service provider, and interacting on a routine basis with the AFGE Human Resources ADP payroll processing service personnel. The Payroll Administrator is a non-bargaining unit professional staff and carries out complete auditing, review, evaluation, reporting, customer service and related responsibilities for the payroll of AFGE. The position is under the direction of the Director of Finance and the direct supervision of the Deputy Director of Finance.
II. DUTIES AND RESPONSIBILITIES
1. Processes all daily and periodic payroll processing tasks for AFGE.
2. Processes and reviews compensation changes or special payments requests, including judicial and personal actions of a confidential nature.
3. Proactively recommends and assists in implementation of ongoing improvements in the process.
4. Performs analyses and reconciliation of designated payroll-related general ledger account.
5. Prepares salary and related compensatory budget analysis, as required, to assist in the budget process.
6. Processes and reviews various federal and state tax reports and filings, including W 2’s, 940’s and state employment returns.
7. Prepare payment requests for employee’s deductions processed for each periodic payroll that need to pay through Account Payable.
8. Prepare all necessary payroll related schedules for annual financial audit and LM-2 filing.
9. Maintain proper electronical documentation of employee’s personal action, payroll changes, federal, states, and local tax forms submitted by employees, internal and external communications to each employee file or appropriate folders.
10. Interprets and implements timely payroll changes as outlined in numerous employment contacts
11. Establishes and maintains excellent working relationships and communication with appropriate AFGE personnel.
12. Respects and maintains the complete confidentiality of all payroll information at all time and provides payroll-related information only with express written or electronic approval of the Deputy Director of Finance, Director of Finance, or National Secretary-Treasurer.
13. Perform other duties assigned by Director of Finance and/or Deputy Director.
III. WORK CONTROL
This position receives direct supervision from the Director of Finance. The Deputy Director will give specific day to day instructions concerning procedures and policies and will direct the implementation of new policies and procedures when applicable.
IV. QUALIFICATIONS
1. Completion of a two (2) year associates degree with an emphasis in accounting, preferred. In lieu of degree, five (5) years-specialized experience in payroll processing may be acceptable.
2. Two (2) years of specialized experience as a payroll accounting administrator familiar with a payroll provider service software including the processing of W-2’s
3. This experience must demonstrate candidate’s knowledge of standard accounting procedures and terms and the ability to perform basic accounting functions.
4. Detailed knowledge of federal and state payroll rules, regulations and filings are essential. Ability to self-review data input an ensure accuracy. Strong attention to detail is required.
5. Experience with ADP payroll processing service is required. Knowledge of Microsoft computer applications, specifically Excel and Word.
6. Knowledge of Internet applications and familiarity with Internet search engines and financial web sites.
7. Ability to prepare concise financial analysis and professional business letters.
8. Must be a team player and customer service oriented with the ability to constructively communicate with various levels of internal and external customers, including employees, managers, executives, locals and vendors
9. Must have an interest in and loyalty to the Labor Union Movement
VI. EEO STATEMENT
AFGE provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, pregnancy, marital status, sexual orientation, personal appearance, gender identity and/or gender expression. In addition to federal law requirements, AFGE complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Job Type: Full-time
Pay: $80,000.00 - $137,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Tuition reimbursement
- Vision insurance
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Washington, DC 20001
Salary : $80,000 - $137,000