What are the responsibilities and job description for the Payroll Administrator position at American Foods Group, LLC?
Overview:
Essential Functions and Responsibilities:
- Manage weekly, bi-weekly, and supplemental multi-state payroll, including garnishments, benefits and taxes consistent with federal and state wage and hour laws.
- Ensure all Company payrolls are processed accurately and in accordance with corporate, local, state, and federal laws and regulations.
- Supervise HR/Payroll Analyst.
- Recommend and implement time and cost savings improvements wherever possible.
- Manage preparation of reports including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.).
- Reconcile withheld taxes and gross earnings for quarterly tax reporting and annual W-2 processing.
- Approve the calculation of employee federal and state income and social security taxes, employer's social security, unemployment, and workers’ compensation payments.
- Audit W-4s, payroll balance sheets, YTD earnings, etc.
- Ensure systems are set-up and updated to reflect current employee base, including wages, benefits, PTO and/or vacation time (in line with contracts if applicable).
- Calculate time cards, posting, and coding wages, direct deposit processing, voiding checks, issuing manual checks, and benefits administration.
- Balance the payroll accounts by resolving payroll discrepancies.
- Make required changes to employee information such as change of address, withholding or regular deductions.
- Process child support deductions and garnishments.
- Oversee the calculation, reconciliation, and auditing of premium statements for all group insurance policies and maintain statistical data relative to premiums, claims and costs.
- Comply with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
- Communicate actively with operations, Human Resources, and Accounting to review cross-departmental impacts and reconcile data sharing.
- Assists controller in preparation of government reports and forms.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Provide internal "customer service" to employees, supervisors, and managers, in responding to inquiries and in the resolution of issues and problems to ensure the integrity of human resource, payroll, and benefit records and systems.
- NOTE: this description is not intended to be all-inclusive. An employee may perform other related duties to meet the ongoing needs of the organization; these duties are considered marginal.
Knowledge, Skills, and Abilities:
- Analytical skills: ability to deal with problems involving several variables in standardized situations; ability to review and compare data to identify inconsistencies and determine priorities.
- Effective communication skills: ability to speak with employees at all levels.
- Time management & organizational skills: flexibility and adaptability to changing priorities and assignments.
- Strong computer skills (Microsoft Office: Word, Excel, Outlook); prior experience with Kronos and UKG preferred but not required.
- Excellent organizational skills and ability to maintain confidentiality required.
- Excellence Behaviors: remain engaged, proactive and positive even in difficult circumstances; own assignments and be fully accountable for their success; recognize the value in every person's contributions; ability to work independently being proactive to resolve work issues or notify supervisor of resources needed; ability to coordinate with other employees and as part of a team.
- Ability to perform duties with minimal direction.
- Bilingual: fluent in Spanish (speak, read, and write) preferred but not required.
Education, Training, and Licenses:
- Bachelor’s degree in Business Management, Finance or Accounting preferred.
- 3-5 years’ payroll experience in a production environment preferred.
American Foods Group, LLC is an Equal Employment Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status. Learn more: EEO is the Law and EEO is the Law Supplement. Applicants with a disability who require a reasonable accommodation for any part of the application or hiring process can contact Human Resources at the location(s) where you are applying. American Foods Group, LLC will not discriminate against applicants who inquire about, disclose or discuss their compensation or that of other applicants. Learn more: Pay Transparency. American Foods Group, LLC participates in the E-Verify program in certain locations as required by law. Learn more: E-Verify
