Procurement Clerk

Procurement Clerk

Department:            Maintenance

Job Title:                  Procurement Clerk

Work Schedule:      7:00 AM to 4:00 PM, Monday - Friday, Overtime as required. 

Reports to:               Maintenance Foreman

 JOB SUMMARY:

• The Procurement Clerk is responsible for all ordering and inventory of necessary spare parts, raw materials, and other supplies as required to maintain the efficiency of the plant.
• The Procurement Clerk must also develop relationships with the suppliers the plant relies on to get the best pricing and service.
• The person that fills this job will also be expected to assist in developing and maintaining the plant’s equipment database.

PRIMARY DUTIES:

Specific duties and responsibilities include but are not limited to:

 Maintenance

• The Procurement Clerk will maintain a useable parts inventory system, including the layout of the spare parts rooms and other storage locations.
• Provides initial and continued support of the plant equipment’s spare parts storage (bar code system).
• Investigate parts and materials requests as requested to maintain efficient operations of the plant.
• Issues and properly documents all plant purchase orders.
• Receives and properly stores all incoming parts.
• Documents receipt of all incoming parts and processes receipts for payment.
• Assist in tracking spending versus available budget.
• Will be expected to assist plant personnel in locating required items, either in the store room or locating a supplier.
• Must possess some mechanical skills and knowledge as to allow for proper parts procurement.
• Will be expected to maintain, document, and modify if necessary, the plants parts inventory.
• Will be expected to answer and respond to calls during off hours to assist in locating spare parts.

 Safety

• Procurement Clerk has the responsibility to participate in all required safety training and meetings along with meeting all American Gypsum, DEP, and OSHA safety requirements.
• Be familiar with all OSHA and DEP regulations.
• Operate in a safe manner following all plant and departmental safety rules and procedures.
• Maintain excellent housekeeping in the maintenance shop and parts storage areas.
• Ensure that all safety equipment is maintained and stored according to suppliers’ recommendations.

ADDITIONAL DUTIES:

• During maintenance down time and unplanned machine breakdowns you may be required to perform mechanical duties as needed.
• May be directed by Department Managers in addition to the Maintenance Foreman.
• Must be flexible with job duties. You may be required to fill in on other jobs or in other departments when the business or organization is short-handed.
• Other duties as assigned.

MACHINES, TOOLS AND EQUIPMENT:

Must be able to operate:

• 5,000 lb, 10,000lb and a 15,000 lb fork truck
• Scissor Lift
• Pallet Jack
• Dock Leveler
• Sweeper

Must know how to use:

• Calipers
• Tape Measure
• Voltage Meter

 WORK EXPERIENCE AND EDUCATION REQUIREMENTS:

• A minimum of a high school diploma is required.
• Prior purchasing and receiving experience is required.
• Prior inventory management experience is required.
• Prior pricing negotiation experience is required.
• A strong mechanical background is preferred.
• Experience in an industrial manufacturing plant is preferred.
• Strong observational and diagnostic skills are preferred.

TECHNICAL REQUIREMENTS:

• Good math skills are required to make precision measurements.
• Strong computer skills are required in word processing, e-mail, spreadsheets and databases for data entry and inventory analysis.  
• Written communication by hand and by computer is required to prepare reports and for business communications. 

PHYSICAL REQUIREMENTS:

• Procurement Clerk must be able to stand or walk up to 80% of the assigned work shift.
• Must be able to lift 40lbs.
• See Essential Physical Requirements form.

 WORK ENVIRONMENT AND CONDITIONS:

• The position requires work in the plant, mill, maintenance shop, blending building and offices. 
• The plant areas are not heated or air conditioned.   
• Hearing protection is required in all areas outside of the offices and laboratory.
• Dust masks are available to use with nuisance dust.

• Must be physically capable of climbing stairs and ladders and of other means of accessing equipment and work areas to get parts information if necessary.
• Adequate vision and hearing will be required for safe pedestrian movement and inspection of equipment and parts.

• The job requires good organizational skills and the ability to be flexible in a fast-paced environment.
• Must know how to operate a forklift and a man lift (equipment specific training will be provided)
• Must be willing to be on call to provide assistance in resolving production upsets or machine breakdowns.