What are the responsibilities and job description for the Accounts Payable Specialist position at American Heritage Schools - Broward Campus?
The Accounts Payable Specialist is fully responsible for all accounts payable for the school. Responsible for reimbursing all employees for out of pocket expenses. Coordinating/assisting and making travel arrangements for professional development for all groups in the school.
PRIMARY DUTIES & RESPONSIBILITIES
- Receive and process all check requests and purchase orders for approval
- Send back all approved purchase orders to appropriate requesters for purchasing
- Match approved purchase orders with invoices
- Enter invoices into accounting software to generate checks for payment
- Ensure payment to specific vendors with ACH process via Accounting Software in a timely manner
- Print checks – collate and prepare for signatures
- Sort, distribute, and/or mail all checks out to people and vendors
- Assist all employees with Professional Development registration and travel payments
- Assist all employees with credit card purchases, as needed
- Reimburse all staff for out of pocket expenses
- Ensure communication from all vendors
- Collect W9 and Certificates of Insurance for all vendors working on campus
- Prepare all referee checks for all athletic events
- File, accurately label box, and store all payable documents every fiscal year
SECONDARY DUTIES & RESPONSIBILITIES
- Annually run reports, adjust and run W-9 Misc income forms
- Prepare and file government tax forms 1099M and 1099NEC annually
- On the 15 – 30 of each month – Payroll for all International host families
- Once a month, reconcile, and post the American Express and Amazon bills
- Process all Camp purchase orders and book purchase orders, prepare all checks for camp field trips
- Responsible for all payables for all school rental properties
QUALIFICATIONS/EDUCATION/EXPERIENCE
- Demonstrated experience with automated Accounts Payable systems
- Conscientious and persistent about performing timely transactions
- Able to work independently and as a team member
- Able to work in a fast-paced environment with set deadlines
- Ability to process a high volume of invoices, code and batch, and enter data into the accounting software
- Comfortable speaking with vendors regarding invoices
- Knowledge of basic accounting principles
SKILLS & ABILITIES
- Strong verbal & written communication and time management skills
- Ability to multitask & prioritize
- Punctual, meticulous, and reliable
- Courteous manner with the co-workers /vendors/parents
- Ability to work well with others and to assist when a need is seen
- Proficient in Accounting Software, Excel, Word and other Google environment programs/apps
- Excellent customer service skills
- Extremely organized
WORK ENVIRONMENT
- Office
PHYSICAL REQUIREMENTS
- Extended periods of time sitting and/or standing
- Ability to bend, reach, and stoop
- Long periods of time on the computer and/or phone
- Ability to lift up to 15 pounds
BENEFITS
- 100% free tuition for all employees’ eligible children *
- 50% discount for Summer Education for employees’ eligible children
- Free Day Summer Camp for employees’ eligible children while working over the summer.
- Free early care & after-care for employees’ eligible children while working
- Yearly bonuses
- 401K with partial employer match after a year of employment
- Health, Dental, and Vision insurance
- Supplemental Insurance plans available
- Pet Insurance options
- Short-term & Long-term Disability options
- Life Insurance at no cost to the employee
- Affordable Company housing when available
- Free Continuing Education available
* This benefit is based on space availability and child acceptance to the school.
OTHER
- Seasonal Overtime may be required
- Travel between offices may be required
