What are the responsibilities and job description for the Accounts Payable Specialist position at AMERICAN LEARNING?
American Heritage Schools is accepting internal applications for Accounts Payable Specialist- Broward Campus.
AMERICAN LEARNING SYSTEMS
JOB TITLE
Accounts Payable Specialist
DIVISION/ DEPARTMENT
Business Office
LOCATION
Broward Campus
REPORTS TO
CFO
EXEMPTION STATUS
Exempt: Year-Round
POSITION OVERVIEW
The Accounts Payable Specialist is fully responsible for all accounts payable for the school. Responsible for reimbursing all employees for out of pocket expenses. Coordinating/assisting and making travel arrangements for professional development for all groups in the school.
PRIMARY DUTIES & RESPONSIBILITIES
Receive and process all check requests and purchase orders for approval
Send back all approved purchase orders to appropriate requesters for purchasing
Match approved purchase orders with invoices
Enter invoices into accounting software to generate checks for payment
Ensure payment to specific vendors with ACH process via Accounting Software in a timely manner
Print checks – collate and prepare for signatures
Sort, distribute, and/or mail all checks out to people and vendors
Assist all employees with Professional Development registration and travel payments
Assist all employees with credit card purchases, as needed
Reimburse all staff for out of pocket expenses
Ensure communication from all vendors
Collect W9 and Certificates of Insurance for all vendors working on campus
Prepare all referee checks for all athletic events
File, accurately label box, and store all payable documents every fiscal year
SECONDARY DUTIES & RESPONSIBILITIES
Annually run reports, adjust and run W-9 Misc income forms
Prepare and file government tax forms 1099M and 1099NEC annually
On the 15 – 30 of each month – Payroll for all International host families
Once a month, reconcile, and post the American Express and Amazon bills
Process all Camp purchase orders and book purchase orders, prepare all checks for camp field trips
Responsible for all payables for all school rental properties
QUALIFICATIONS/EDUCATION/EXPERIENCE
Demonstrated experience with automated Accounts Payable systems
Conscientious and persistent about performing timely transactions
Able to work independently and as a team member
Able to work in a fast-paced environment with set deadlines
Ability to process a high volume of invoices, code and batch, and enter data into the accounting software
Comfortable speaking with vendors regarding invoices
Knowledge of basic accounting principles
SKILLS & ABILITIES
Strong verbal & written communication and time management skills
Ability to multitask & prioritize
Punctual, meticulous, and reliable
Courteous manner with the co-workers /vendors/parents
Ability to work well with others and to assist when a need is seen
Proficient in Accounting Software, Excel, Word and other Google environment programs/apps
Excellent customer service skills
Extremely organized
WORK ENVIRONMENT
Office
PHYSICAL REQUIREMENTS
Extended periods of time sitting and/or standing
Ability to bend, reach, and stoop
Long periods of time on the computer and/or phone
Ability to lift up to 15 pounds
BENEFITS
100% free tuition for all employees’ eligible children *
50% discount for Summer Education for employees’ eligible children
Free Day Summer Camp for employees’ eligible children while working over the summer.
Free early care & after-care for employees’ eligible children while working
Yearly bonuses
401K with partial employer match after a year of employment
Health, Dental, and Vision insurance
Supplemental Insurance plans available
Pet Insurance options
Short-term & Long-term Disability options
Life Insurance at no cost to the employee
Affordable Company housing when available
Free Continuing Education available
* This benefit is based on space availability and child acceptance to the school.
OTHER
Seasonal Overtime may be required
Travel between offices may be required
Employee understands that other tasks or duties may be added or assigned from time to time, in the discretion of the administration. The School reserves the right to modify, change, or amend this job description at any time. This is not a contract of employment. If you are employed under a contract with the School, you should refer to your contract regarding specific terms outlined herein concerning the duration of your employment. This job description supplements your duties and responsibilities. This job description does not alter your “at-will” status.
AHS is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer.
Keep a pulse on the job market with advanced job matching technology.
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.
Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right.
Surveys & Data Sets
What is the career path for a Accounts Payable Specialist?
Sign up to receive alerts about other jobs on the Accounts Payable Specialist career path by checking the boxes next to the positions that interest you.
