Enrollment Coordinator

American Heritage Schools Palm Beach Campus is currently accepting applications for an Enrollment Coordinator. This is an immediate opening and is year-round position.

Benefits;

• 100% free tuition for all employees’ eligible children *
• 50% discount for Summer Education for employees’ eligible children
• Free Summer Day Camp for employees’ eligible children while working over the summer.
• Free early care & after-care for employees’ eligible children while working
• Yearly cash bonuses
• 401K with partial employer match after a year of employment
• Health, Dental, and Vision insurance
• Supplemental Insurance plans available through Lincoln Financial
• Pet Insurance options
• Short-term & Long-term Disability options
• Life Insurance at no cost to the employee
• Affordable Company housing when available
• Additional earnings available through Tutoring Department and Summer Education Programs
• Free Continuing Education available
• This benefit is based on space availability and child acceptance to the school.
  
  

Position Overview

The Enrollment Coordinator is responsible for the overall management of student enrollments as well as maintaining and overseeing all aspects of student records.

Primary Duties & Responsibilities

• Enter and maintain student data in student information systems
• Responsible for accounts receivable as well as collection calls as needed
• Responsible for entering all new student information and tracking space availability
• Responsible for generating and processing yearly re-enrollments
• Assisting other departments with updates to all applicable systems
• Fulfill internal and external student records request
• Answer immigration questions for internal departments for new and returning students.
• Provide requested reports to the Administration as requested
• Answer questions regarding student accounts via phone/email
• Attend meetings as requested to provide enrollment and waitlist data
• Maintain database for Admissions waitlist
• Review commission invoices for accuracy and process
• Responsible for managing Tuition Grants with all aspects in regards to the tuition grant program, including assisting families with questions in regard to submitting applications
  
  

Secondary Duties & Responsibilities

• Assist with Business Office window as needed
• Initiating I-20s for all new foreign students
• Endorsing I-20s throughout the year as needed
• Registering all foreign students as required in SEVIS
• Providing invoices to foreign families so countries abroad release tuition funds
• Assist Athletics with foreign student Visa status and I-94 in order to be eligible to participate in sports
• Meet with families as needed in regard to the withdrawal of a student
  
  

Qualifications/Education/Experience

• High School diploma or equivalent
• Experience in a high-volume office setting
• Administrative assistant experience preferred but not required
  
  

Skills & Abilities

• Must have excellent customer service skills
• Excellent verbal and written communication skills
• Highly organized
• Attention to detail and accuracy
• Technologically savvy and ability to adapt to new software quickly
• Self-motivated
• Completes tasks independently
• Must be able to multitask
• Professional in all situations
  
  

Other

• Seasonal Overtime may be required
• Travel between offices may be required
  
  

Physical Requirements

• The ability to sit, stand, and walk for prolonged periods of time.
  
  

Employee understands that other tasks or duties may be added or assigned from time to time, in the discretion of the administration. The School reserves the right to modify, change, or amend this job description at any time. This is not a contract of employment. If you are employed under a contract with the School, you should refer to your contract regarding specific terms outlined therein concerning the duration of your employment. This job description supplements your duties and responsibilities. This job description does not alter your “at-will” status.

AHS is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities

and encourage both prospective and current employees to discuss potential accommodations with the employer.