Payroll Coordinator

About American International College:

American International College is a private, coeducational institution of higher education located on a 88 acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has approximately 2200 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.

AIC strives to create a diverse and inclusive campus community that is representative, at all job levels, of the students we serve. We are an EEO employer and we welcome applications from individuals for positions where they are underrepresented.

Job Description:

American International College is dedicated to providing a supportive and dynamic environment for both our employees and students. We are seeking a detail-oriented and experienced Payroll Coordinator to join our team.

Responsibilities:

Manage and Process Payrolls:

• Oversee and process the College's two payrolls: Salaried & Hourly/Bi-weekly, and Student/Bi-weekly using the College's payroll service, ADP.
• Coordinate payroll funding with the bank to ensure timely processing.
• Process manual checks as required.

ADP System and Reporting:

• Manage ADP payroll information and generate reports.
• Review resulting reports for accuracy, ensuring appropriate controls are in place and identifying any discrepancies or problems.
• Coordinate quarterly and annual tax filings with ADP and ensure compliance.

Input and Data Management:

• Input payroll data received from HR and ensure all data is accurate and complete.
• Maintain controls and checklists to ensure data completeness and accuracy.

Retirement Plan Administration (403(b)):

• Track and process 403(b) plan information for two retirement plans.
• Coordinate the flow of data and remittances with TIAA-CREF for retirement plans.
• Provide data for annual plan audits and ensure all required filings are completed.

Training and Support:

• Train new employees and supervisors on the ADP system, including time reporting, approval processes, and benefits information.
• Follow up with supervisors to address late or missing data submissions.

Requirements:

• Minimum of 2-3 years of experience in payroll processing.
• Proficiency in using ADP payroll systems.
• Strong understanding of payroll regulations and compliance.
• Excellent attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Strong communication and interpersonal skills.

Additional Information:

AIC reserves the right to fill this position at a level above or below the level included in this posting.

AIC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Application Instructions:

Qualified applicants should save and submit the following documents with the online application.

• Brief cover letter
• Current resume
• Contact information for three professional references (one of which must be a current or prior supervisor)

Review of applications will continue until the position has been filled.