Marketing Administrator

Our Integrated Marketing Approach: For over 20 years, AREP has created value by delivering on our brand promise: Beyond the Expected. This promise sits at the core of our business and encapsulates our value proposition and core culture. Our Integrated Marketing department translates this promise into actionable strategy, providing multi-disciplined expertise and support across all AREP business lines to drive growth, awareness, and impact. And we appreciate that our greatest successes begin with assembling the best team possible.

POSITION SUMMARY

We are looking for an experienced and organized administrator to join our team. In this critical role, the Marketing Administrator manages the day-to-day support for AREP’s firm-wide marketing operations. Reporting to the SVP of Integrated Marketing, the role responsibilities include coordinating marketing deliverables, programming, and materials, managing project timelines, maintaining information integrity, tracking campaign performance, and ensuring smooth execution of marketing initiatives. With a focus on data center, residential, office, and corporate marketing, the successful candidate will bring a demonstrated track record of exemplary administration and coordination expertise, excellent organizational skills and attention to detail, and high-level proficiency in admin and marketing software tools.

To be successful in this role, you need to be a creative and critical thinker and ardent problem solver inspired by collaboration, exceeding expectations, with meticulous attention to detail. As the Marketing Administrator, you are the backbone of our integrated marketing operations. Your project administration, coordination, and delivery expertise are critical in ensuring excellence in service to our external and internal customers and supporting AREP’s strategic goals.

This is not a remote position. The successful candidate is required to be in the corporate headquarters office in Mclean, Virginia.

Essential Duties & Responsibilities

• Champion the AREP and PowerHouse brand; voice, tone, style, design, behavior
• Serve as the marketing coordination point of contact for projects; coordinate and communicate with all teams, stakeholders, contractors, and clients; point of contact for scheduling marketing meetings & set-up
• Manage Weekly MarComm Planning tracker, ensuring all marketing team is aware of action items and next steps; support timely completion and gather information needed
• Manage Marketing invoice processing & budget tracking; point of contact for rcMKTG Workflow, manage invoices and coding, monthly reconciliation reports, SVP Marketing expense reports
• Manage and maintain updated AREP corporate & marketing programming information e.g. Website, PR bumper copy; Internal comms updates to SharePoint; Industry & Association Memberships, Employee thought leadership/ Subject Matter Expertise
• Manage marketing & visual asset organization; real-time capture and organization for design & creative files, and photography, rendering & video assets; communicate to the team when new assets are added (in collaboration with the Marketing Specialist)
• Coordinate and track awards & ranking submissions: communicating and tracking deliverables, deadlines, and due dates; tracking in relevant trackers/folders
• Coordinate sponsorships & deliverables: communicating and tracking deliverables, deadlines, and due dates; tracking in relevant trackers/folders
• Organize website updates for all AREP sites; and digital asset credentials tracking (in collaboration with the Marketing Specialist)
• Organize and maintain Brand inventory (in collaboration with the Marketing Specialist)
• Assist with planning Marketing and Corporate events and conferences (in collaboration with Office Operations)
• Assist with capturing digital assets and video to be used across social media (in coordination with the Marketing Specialist)
• Maintain strict confidentiality of the company and executive information
• Perform other duties as assigned

AREP Company Value Indicators

• INTENTIONAL: Able to build deep customer relationships by working with internal and external partners.
• INTUITIVE: Ability to anticipate any barriers that may affect customer/vendor/co-worker conflict or stress.
• CRAFTED: Able to focus and be accountable for delivery of assigned duties.
• RESPONSIVE: Ability to listen, set clear expectations and engage in crucial conversations on a customer and colleague level.
• RELIABLE: Able to consistently communicate goals and progress with co-workers.
• IMPACT-DRIVEN: Regularly measure performance of cash management functions and provide data and reports upon request.
• SINCERE: Able to work collaboratively with your team through trust and transparency.