What are the responsibilities and job description for the HR Manager position at American Recruiting & Consulting Group?
FLEET PLANNING SUPPORT COORDINATOR (onsite)
Location: On-Site – 705 5th Ave South, Seattle, WA 98104
ARC Group seeks a Fleet Planning Coordinator for a direct client in Seattle, WA. This is onsite and working with one of the largest global shipping companies. Are you detail-oriented, organized, and passionate about ensuring seamless operations? Join our clients Fleet Planning team and play a critical role in onboarding Mariners, Cadets, UAs, and PICOs. Your work will directly contribute to the smooth staffing of vessels with qualified and capable crew members, making a tangible impact on the maritime industry.
What You’ll Do:
ARC Group is a Forbes-ranked a top 20 recruiting and executive search firm working with clients nationwide to recruit the highest quality technical resources. We have achieved this by understanding both our candidate's and client's needs and goals and serving both with integrity and a shared desire to succeed.
ARC Group is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce.
Location: On-Site – 705 5th Ave South, Seattle, WA 98104
ARC Group seeks a Fleet Planning Coordinator for a direct client in Seattle, WA. This is onsite and working with one of the largest global shipping companies. Are you detail-oriented, organized, and passionate about ensuring seamless operations? Join our clients Fleet Planning team and play a critical role in onboarding Mariners, Cadets, UAs, and PICOs. Your work will directly contribute to the smooth staffing of vessels with qualified and capable crew members, making a tangible impact on the maritime industry.
What You’ll Do:
- Ensure Smooth Onboarding: Verify qualifications, credentials, and training to ensure all mariners meet position requirements.
- Process Documentation: Handle onboarding paperwork, maintain accurate personnel records, and ensure compliance with medical and drug-free requirements.
- Collaborate Across Teams: Work closely with other departments, union hiring halls, and fleet planners to coordinate crew assignments.
- Maintain Compliance & Quality Standards: Track expirations, identify discrepancies, and ensure all necessary documents remain current.
- Customer Service Excellence: Provide direct communication and high-quality support to mariners regarding assignments.
- Process Improvement: Assist in streamlining departmental operations and training to enhance efficiency.
- Reporting & Administration: Generate reports on client work utilization, assignments, and other required data.
- Emergency Support: Be available after hours for urgent crew requests as needed.
- Education: High School diploma or equivalent (1–3 years of admin experience) OR an Associate/Bachelor’s degree.
- Experience: 1–3 years in marine crewing operations preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and familiarity with tools like Filenet, NS5, Smartsheets, Anderson-Kelly, SIU, AMO, and USCG web portals.
- Key Competencies: Strong communication skills, problem-solving ability, process improvement mindset, and project management skills.
- Flexibility & Commitment: Willingness to travel if needed and be on-call for emergency crew requests.
ARC Group is a Forbes-ranked a top 20 recruiting and executive search firm working with clients nationwide to recruit the highest quality technical resources. We have achieved this by understanding both our candidate's and client's needs and goals and serving both with integrity and a shared desire to succeed.
ARC Group is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce.
