Executive Assistant

The American Registry of Radiologic Technologists (ARRT) is seeking a fulltime Executive Assistant to provide support to our Executive Team members. This position features a Monday-Friday schedule, a convenient Mendota Heights location with hybrid possibility, excellent benefits, and more all in a mission-based professional environment!

The Executive Assistant handles high-level administrative tasks such as scheduling, reviewing and drafting documents, prioritizing and responding to emails, organizing documents, and coordinating special projects. The primary goal of the Executive Assistant- Executive Services is to enable the executives to manage their time more efficiently and effectively.

Duties and Responsibilities

General Administration

• Provide a wide variety of administrative tasks for executives to ensure accomplishment of organizational and operational goals and objectives.
• Manage and coordinate executives’ schedules, including complex calendar management, agendas, mail, email, phone calls, and other organizational logistics.
• Assist in meeting planning and preparations.
• Manage executives’ travel, including accommodations, transportation, and itineraries.
• Manage information content and flow to executives and departments, including drafting, editing, and proofing documents.
• Prepare, file, and retrieve reports, memos, invoices, and other documents.
• Research and obtain data in support of document preparation for the Board of Trustees, committees, and other executives.
• Process, maintain, and manage contracts.
• Practice and maintain confidentiality in all areas.
• Provide coverage support for the receptionist.
• Perform other duties as assigned or modified as business needs dictate.

Minimum Qualifications:

Associate degree, or equivalent experience, and five plus years as an Executive Assistant or Senior Administrative Assistant.

Preferred Qualifications:

Executive Assistant experience with leadership, including C-suite.

Skills and Abilities

• Demonstrated executive support experience.
• Microsoft 365 proficiency
• Intermediate level SharePoint and Adobe Acrobat skills.
• Proven success in collaborative and independent work environments.
• Robust organizational and prioritization skills.
• Strong interpersonal and time management skills.
• Able to meet deadlines in a fast-paced environment.
• Ability to take direction from multiple sources.
• Proactive approach to problem solving.
• Professional verbal and written communication skills.

About ARRT

Mission- To promote safe, high-quality patient care through credentialing, collaboration, and advocacy.

Vision- Exceptional patient care for all, provided by qualified medical imaging and radiation therapy professionals.

Values- ARRT is a principled and mission-driven organization that values and demonstrates quality, integrity, objectivity, and evidence-based decision making.

Please review a full job description which includes additional information and physical demands. This fulltime position has a regular schedule of Monday - Friday, 8:00am-4:30pm. It is considered hybrid, with a minimum of three varied days per week onsite at our office in Mendota Heights, Minnesota.

Salary Description:

$31.70-$37.29 per hour

Our Benefits:

We offer competitive wages, and a variety of excellent benefits, including health insurance, retirement contributions and paid time off.

Please contact your recruiter or email human-resources@arrt.org with any questions or requests for reasonable accommodations during the interview process.