Job Title:                               Administrative Assistant  

Employment Status:        Hourly; Full Time

Position Location:             Miami, Downtown 

Schedule:                             Generally, 10am to 6pm with some flexibility       

Position Overview:

Bridgewest Business Group, a U.S. and international private investment company is seeking an administrative assistant to support its professional finance and investment team members.  Responsibilities and tasks would include the following:

• Scheduling meetings with multiple parties in multiple time zones using MS Outlook and MS Teams
• Daily sorting and distribution of all corporate mail (USPS).  This will be done electronically through a virtual mail forwarding portal
• Manage all shipping and receiving of packages
• Work with DocuSign and public notaries to secure signatures on contracts and documents
• Assist accounting department with various activities including Accounts Payable and Accounts Receivable
•  

Candidate Requirements:

Candidates must have 3-5 years prior experience in a professional office setting working as an admin assistant or office manager.   Additionally, candidates must be able to:

• Proficiently utilize Microsoft Office Suite, especially Outlook, Word, and PowerPoint
• Proficiently use various video conferencing platforms including Teams and Zoom
• Work in a self-directed manner and be comfortable working with limited face to face personal interaction
• Build rapport with diverse teams using diplomacy, humor, and tact
• Take a hands-on, proactive approach to all job duties and seek out additional work during downtime
• Be resilient, tenacious, and focused
• Approach problems with a sense of urgency
• Be passionate about the mission, vision, and values of an organization

What Bridgewest Can Offer

• Comprehensive Benefits Package: Salary with bonus plan; health, dental, life, and vision insurance
• Retirement: Traditional or Roth 401(k) Defined Contribution Plan 
• Work-Life Balance: Company-paid holidays; flexible scheduling; PTO
• Competitive Compensation: $20-25 per hour (DOE) plus eligibility for bonus based on performance