Sales Coordinator

Job Title: Sales Coordinator
Location: American Response Vehicles Inc.

Overview:
American Response Vehicles, the industry’s leading ambulance dealership, seeks a highly organized and detail-oriented Sales Coordinator. This role is essential in supporting the sales team by managing vehicle documentation, delivery processes, compliance reporting, and executive support duties. We pride ourselves on providing top-quality emergency vehicles to healthcare organizations and are looking for a team player who values accuracy, efficiency, and customer service excellence.

Key Responsibilities:

Sales Support & Coordination

• Prepare and manage all necessary sales documentation, ensuring accuracy and compliance with company policies.
• Track inventory levels for new, demo, and used vehicles, coordinating with service and sales teams to ensure timely vehicle delivery.
• Collect and upload used vehicle information and images for website listings.

Dealer Delivery Reporting

• Prepare and submit monthly Dealer Delivery reports for individual states and regions (e.g., Nebraska, Wisconsin), ensuring timely and accurate reporting.
• Maintain physical vehicle documentation for ambulance deliveries, from initial order to client receipt, ensuring proper record organization.
• Oversee trade-in title storage and manage rental, loaner, and demo vehicle documentation compliance.

Product Knowledge & Client Interaction

• Develop knowledge of ambulance models and features to support the sales team effectively.
• Assist with data collection for new truck orders, obtaining build numbers, coordinating logistics, and preparing bid tabulations.

Marketing & Administrative Support

• Capture delivery images for use in marketing materials and promotional events.
• Collaborate with the Marketing Manager on employee apparel orders and assist with updating sales materials and campaigns.
• Provide executive support on tasks from senior leadership (Blake, Ned, Brett) to ensure smooth and efficient operations.

Documentation & Compliance

• Maintain and update client databases, sales reports, and records, ensuring data accuracy and confidentiality.
• Ensure compliance with documentation requirements, including Car Fax reports and DLL floor plan audits (specific to American Response Vehicles).
• Serve as a liaison between the sales department and internal teams to ensure a seamless experience from order to delivery.

Qualifications:

Experience

• Previous experience in sales coordination, support, or administrative roles is highly desirable.

Education

• A high school diploma is required.

Skills

• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to multitask and prioritize in a fast-paced environment.
• Familiarity with CRM software (Salesforce training provided).

Personal Attributes

• Team-focused with a professional demeanor.
• Proactive problem-solver with a positive attitude.
• Eager to learn and adapt in a dynamic, fast-paced industry.

Benefits:

• Competitive salary.
• Comprehensive health, dental, and retirement plans.
• Opportunities for professional growth and development.
• Supportive and collaborative work environment.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Columbia, MO 65201 (Required)

Ability to Relocate:

• Columbia, MO 65201: Relocate before starting work (Required)

Work Location: In person

Salary : $45,000 - $55,000