What are the responsibilities and job description for the Assistant Director of Graduate Admissions position at American University?
American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University
Department:
Time Type:
Full time
Job Type:
FLSA Status:
ExemptWork Modality:
Union:
Job Description:
Summary:
The Assistant Director of Graduate Admissions participates actively in the recruitment and selection of prospective students for the Washington College of Law, LL.M, and SJD programs. In conjunction with the Director, the Assistant Director is responsible for all facets of graduate admissions, including applicant advisement and outreach. The position is also responsible for day-to-day communication with prospective and admitted students and participates in admission decisions and the financial aid determination and review process. The Assistant Director interacts regularly with university and law school administrative and program offices, foreign visitors and organizations, peer domestic institutions, foreign universities, and other legal education stakeholders.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1.) Serves as Primary Point of Contact for Prospective Students in LL.M, SJD, and Exchange Programs
Responds to inquiries from prospective students via email, phone, and in-person meetings, providing detailed program information.
Guides applicants through the admissions process, offering support on application requirements, deadlines, and program details.
Build relationships with prospective students, maintaining consistent engagement from initial inquiry through enrollment.
2.) Manages the Planning and Execution of Multiple Recruitment and Yield Events
Organizes and executes graduate information sessions, online webinars, and on-campus open houses.
Coordinates both on- and off-campus admitted student events to enhance yield and engagement.
Collaborate with faculty, staff, and alumni to participate in events and provide insight into programs.
3.) Represents WCL at Recruiting Events, Panels, and Information Sessions
Attends domestic and international recruitment events to promote WCL programs.
Serve as a panelist or speaker at admissions-related events, providing program insights.
Engages with prospective students and applicants, addressing questions and concerns.
4.) Develop Admissions Materials and Manages Online Content
Creates and updates brochures, letters, forms, and social media content for admissions outreach.
Monitors and maintains accuracy of the Office of Graduate Admissions’ web pages related to recruitment, financial aid, and exchange programs.
Enhances the usability and content of the website to improve the applicant experience.
5.) Reviews Admissions Files and Participates in Decision-Making
Evaluates application materials for LL.M., SJD, and exchange programs.
Assesses applicant credentials and provides recommendations on admissibility.
Ensures admissions decisions align with program standards and institutional goals.
6.) Coordinates and Helps Plan New Student Orientation
Develop and execute orientation programs for incoming students.
Provides guidance on academic requirements, housing, and financial aid.
Supports new students in their transition by addressing concerns and providing necessary resources.
7.) Analyzes Enrollment Data for Recruitment and Admissions Growth
Conducts data analysis to identify trends in enrollment and recruitment.
Tracks, evaluates, and leads through the admissions pipeline to measure recruitment effectiveness.
Uses data insights to inform future recruitment and yield strategies.
8.) Manages CRM System Operations for Admissions
Oversee daily CRM system functions, including decision release and event management.
Maintains admissions forms, communications, and data integrations.
Ensure smooth operation of CRM-related business processes to optimize admissions workflow.
Supervisory Responsibility:
Manages one Graduate Assistant (10 hrs/week).
Competencies:
Developing Plans.
Making Accurate Judgments and Decisions.
Championing Customer Needs.
Evaluating and Implementing Ideas.
Building and Supporting Teams.
Position Type/Expected Hours of Work:
Full-time.
35 hours per week.
Exempt.
Salary Range:
$60,000-$65,000 annually.
Required Education and Experience:
Bachelor's degree or equivalent.
3-5 years of relevant experience.
Knowledge of and experience in admissions, as shown by a successful track record of progressively more responsible work in this field.
Knowledge of LL.M programs or equivalent experience.
Self-direction and the ability to work with minimal supervision.
Analytic and problem-solving skills.
Creativity.
Ability to weigh and balance multiple goals and responsibilities.
Excellent communications abilities, both orally and in writing.
Familiarity with F-1 and J-1 visa regulations.
Strong computer and web experience.
Preferred Education and Experience:
Juris Doctor or equivalent.
Experience working in an office at an institution of higher education.
Evidence of intercultural experience.
Ability to work and communicate with students and professionals from diverse legal and cultural backgrounds.
Knowledge of a second language. Experience with the Law School Admissions Council’s ACES 2 Database preferred.
Experience working with a CRM , Experience with Salesforce Marketing Cloud.
Benefits
AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.
Other Details
Hiring offers for this position are contingent on successful completion of a background check.
Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
American University is an E-Verify employer.
Current American University Employees
American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.
Contact Us
For more information or assistance with the American University careers site, email theworkline@american.edu.
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.
Salary : $60,000 - $65,000
