What are the responsibilities and job description for the CAS Pre-Award Grants & Contracts Coordinator position at American University?
American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University
Department:
Time Type:
Full timeWork Modality:
Union:
Job Description:
Summary/Objective:
The Pre-Award Coordinator supports the preparation and submission of grant proposals for CAS faculty and staff under the guidance of the Director of Pre-Award Grants and Contracts. This role is essential to ensuring compliance with CAS, University, and sponsor policies and procedures during the pre-award phase. Key responsibilities include developing budgets, preparing internal and sponsor forms, and coordinating the internal approval process for proposals. Additionally, the position serves as a backup for post-award administrative services, including budget operations, project management, and financial reporting. This position is crucial in ensuring the smooth execution of CAS’s grant activities and fostering collaboration across the university’s research infrastructure.
Essential Functions:
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Pre-award Budget Development - Works with faculty and staff to develop and prepare proposal budgets for submission to external funding agencies. This includes development of budgets to ensure compliance with CAS, University, and Sponsor practices, policies, and requirements; preparation of internal and sponsor forms; and coordinating the internal CAS approval process.
- Pre-award Administration - Assist faculty and staff in preparing proposal materials for submission, including but not limited to: preparation of all forms; coordination with AU research compliance staff as necessary in specific situations (IRB, IACUC); creation of the proposal routing chain in Cayuse, and uploading all materials into Cayuse for a successful proposal submission. This position will require substantial cooperation with research faculty within CAS, and the research support infrastructure both within CAS and the university more broadly.
- Compliance - Ensures compliance with rules, regulations, policies and procedures in conjunction with CAS, OSARA, principal investigators, the Departments, and other University offices. This may include assistance with compliance tasks and assistance with post-awards grant administration activities when necessary.
- Other duties as assigned by the CAS Dean or Associate Deans, or supervisor. This position will also function as a backup for post-award administrative services, including, but not limited to budget operations and project management, financial analysis and reporting.
Competencies
- Acquiring and Analyzing Information
- Serving Customers
- Prioritizing and Organizing
- Making Accurate Judgments and Decisions
- Developing Plans
Position Type/Expected Hours of Work
- Full-time
- 35 hrs./week
Salary Range:
- $60,000 - $62,000/year (Salary commensurate with experience)
Required Education and Experience
- Bachelor's degree or equivalent
- 2-4 years of relevant experience
Preferred Education and Experience
- Bachelor's degree or equivalent
- 3-5 years of relevant experience
Benefits
AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.
Other Details
Hiring offers for this position are contingent on successful completion of a background check.
Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
American University is an E-Verify employer.
Current American University Employees
American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.
Contact Us
For more information or assistance with the American University careers site, email theworkline@american.edu.
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.
Salary : $60,000 - $62,000
