Graduate Admissions Assistant (Student)

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University.

Time Type:

Summary:

The Graduate Admissions Assistant supports the LLM and SJD Programs admissions functions by providing general office tasks. This includes assisting with data entry, follow up communication, creation of documents for meetings and applicant files, maintaining and directing mail, and other miscellaneous administrative tasks. This position requires attention to detail. This position will report directly to the Assistant Director of Graduate Admissions. This position will interact with many people on a daily basis ranging from students (around 200) and prospective students (around 800), professors, administrators, and professionals form the community. As a vital addition to the staff, this position will support and ensure that the Graduate Admissions Office is able to maintain the level of student services necessary to maintain and grow enrollment numbers.

Responsibilities:

• Maintain accurate records for individual applicants. Track applicant status in Recruit and LSAC, and run Informer reports with updated action statuses.

• Create application files, track completion requirements, communicate application status to students, transition files for review, and close files as necessary.

• Answers the main telephone line.

• Directs telephone calls and walk-ins to the proper channels.

• Prepares mass mailings for recruiting purposes.

• Prepare and send out all admitted student packets and coordinates mailing of I-20 and DS-2019 documents to international students.

• Maintaining and directing mail, filing, copying materials, and order supplies as necessary.

• Other duties as assigned.

Required Education and Experience:

• Bachelor’s degree or equivalent in educations, training, or experience.

• At least two years of office experience and/or in a university/ law office.

• Proficient in Microsoft Outlook, Excel, and Word.

Preferred Education and Experience:

• Knowledge of databases is helpful.

• Spanish fluency is preferred.

Other Details

• This position is available only to enrolled American University students.

• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• American University is an E-Verify employer.

• Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.

Current American University Employees

American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.