What are the responsibilities and job description for the Part-Time Program Specialist, Center for Security, Innovation, and New Technology position at American University?
American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University
Department:
Time Type:
Part timeWork Modality:
Union:
Job Description:
Summary:
The program specialist works under the full supervision of the Managing Director of CSINT to support the Center’s diverse research programs and related activities. The Program Specialist will be responsible for managing administrative tasks, including email correspondence, scheduling and organizing meetings and events, managing social media accounts and CSINT’s online presence, and ensuring that all program materials are readily accessible to stakeholders as well as basic financial tasks including monthly reconciliation and budgetary tracking. The program specialist will work with other staff and leadership of CSINT on specific projects and areas of responsibility
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1.) Web Management, Communications, and Social Media
Update CSINT website with information about events, programming, and publications.
Update online scholar profiles including CSINT fellows, staff, and affiliates.
Maintain the CSINT social media presence by developing content and working with CSINT leadership to define a comms strategy and desired audience.
Assist with editing and design of CSINT publications.
Coordinating the development, editing, and dissemination of the Center’s newsletters, annual reports, and other publications to highlight the Center’s achievements.
2.) Event Planning Under supervision of the Managing Director; in collaboration with other leadership:
Assist in executing logistical tasks for multiple workshops, invited lectures/panels, and salons & roundtables; including arrangements for registration, meeting facilities, meals, lodging, audiovisual equipment and operators, and transportation.
The Program Specialist will coordinate speaker invitations, manage scheduling, and assist in marketing and promotional efforts using platforms like Canva and Mailchimp.
The position requires some evening and early morning availability to support events, as well as familiarity with university event management protocols and tools.
3.) Financial Management Under direct supervision of the Managing Director:
Manage the CSINT purchase-card and handle monthly reconciliation.
Collaborate with the CSINT Director and Managing Director to code CSINT expenses, monthly, against the Center’s internal budget.
Assisting with grant searches, including researching and identifying potential funding opportunities, and supporting the grant-writing process as directed.
4.) Other Duties as Assigned
Serving as the primary liaison between the Center and students, faculty, alumni, and external professionals, fostering strong collaborative relationships.
Organizing and maintaining both physical and digital files, updating program guides and policies, and managing sensitive information with discretion.
Competencies:
Making Accurate Judgments and Decisions.
Supporting Coworkers.
Acquiring and Analyzing Information.
Displaying Creativity.
Driving Continuous Improvement.
Position Type/Expected Hours of Work:
Part-Time.
No more than 25 hours per week.
This position is contingent on external funds.
Salary Range:
$25.00 per hour.
Required Education and Experience:
Bachelor's degree.
Less than 1 year of relevant experience.
Preferred Education and Experience:
3-5 years of relevant experience
Travel Required:
Occasional regional travel e.g. to Airlie, VA.
Benefits
AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.
Other Details
Hiring offers for this position are contingent on successful completion of a background check.
Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
American University is an E-Verify employer.
Current American University Employees
American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.
Contact Us
For more information or assistance with the American University careers site, email theworkline@american.edu.
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.
Salary : $25
