What are the responsibilities and job description for the Administrative Assistant position at AMERIRESOURCE GROUP?
1. Conference Services
a. Receives and reviews conference room reservation requests; schedules meetings, in services, conferences, confirms conference room schedule and services with clients.
b. Assures proper furniture arrangement; contacts other departments and service providers to obtain audio, video, sound, and lighting equipment, food and beverage services, and ensures equipment and services are provided as requested and resolves any related problems.
c. Setup, cleanup and stock conference rooms for meetings.
d. Maintain an accurate inventory for soft drinks, coffee, water, paper, plastic and other products needed for conference services.
e. Codes and verifies incoming invoices for payment. Issue timely invoices for services and supplies as needed.
f. Maintains a current calendar for upcoming meetings/conferences.
g. Employee activities include but are not limited to assisting with corporate events.
2. Front Reception Desk
a. Serve visitors by greeting, welcoming, directing and announcing them appropriately in a professional and friendly manner.
b. Monitor visitor access and maintain security awareness.
c. Answer, screen and transfer any incoming phone calls to the appropriate person while providing basic information when needed.
d. Maintain conference room calendars for scheduled meetings with accuracy and follow up for usage of the room prior to the meeting.
e. Maintains a neat, clean and professional reception desk and area.
3. Mailroom
a. Provides internal and external mail services for assigned location. Includes making pickups and deliveries of internal and external mail, sorting, weighing and postage. Maintain postage and mailing supplies.
b. Runs miscellaneous errands per supervisor’s request.
4. Provide assistance and backup support to other personnel as assigned.
Job Types: Full-time, Temporary, Temp-to-hire
Pay: $19.50 - $25.00 per hour
Schedule:
- 8 hour shift
- Day shift
Work Location: In person
Salary : $20 - $25
