What are the responsibilities and job description for the Title Assistant position at AmeriTitle, LLC?
JOB OVERVIEW: Under limited supervision, the Title Assistant 3 is a senior role within title operations, providing comprehensive support to Title Officers and overseeing complex title transactions.
Key Responsibilities:
Reviews and interpret a wide range of title documents, including deeds, mortgages, liens, easements, and judgments.
Collaborates with Title Officers to document title defects and ensure file data is accurate.
Prepares uploads and records documents with the county clerk, as needed
Analyses and interprets escrow and lender instructions in complaince with company guidelines.
Reads plots and compares basic legal descriptions, as needed
Prepares title reports, commitments, and final policies with a high degree of accuracy. Ensures all documentation complies with legal standards and company policies.
Addresses and resolves complex inquiries and issues promptly and professionally.
Ensures compliance with all relevant legal, regulatory, and company standards.
Serves as a primary point of contact for clients, providing proactive communication, updates, and guidance throughout the title process.
Addresses customer inquiries, resolves issues, and ensures a high level of customer satisfaction.
Provides guidance, training, and support to junior title assistants to facilitate their professional development and growth.
Collaborates with Title Officers and other team members to streamline processes, share best practices, and enhance efficiency within the title department.
Completes deliveries and recording duties as requested.
Conducts posting and locator duties, as requested.
May conduct property inspections in accordance with company policy/procedures and underwriting guidelines.
Performs other duties as assigned.
Minimum Qualifications
Education:
High school diploma or equivalent required.
Experience:
4 years’ progressive experience in a title assistant or related role. At least 2 years’ experience managing complex transactions.
Skills:
- Strong organizational skills
- Attention to detail.
- Ability to multi-task.
- Excellent communication and customer service.
- Proficient in MS Office (Word, Excel, PPT, Teams).
- Proficient in title software and datebases.
- Ability to read, write, and verbally communicate information relevant to job requirements.
- Ability to train junior/entry level staff.
LICENSE/CERTIFICATION:
NA
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job
