Pursuits & Precon Document Control Manager

Ames Construction has built America for more than 60 years, and the exceptional people who make up our team are a vital factor in our success. We are a full-service, heavy civil and industrial general contractor that brings innovative solutions to many market segments, from highway and bridge construction to mining and rail. Ames is a family-owned company that retains its entrepreneurial spirit while offering the experience and stability of a proven construction industry leader. Equipped with our core values of People, Team, Our Bond, Persistence, and Vision, we make communities across the U.S. safer, keep supply chains moving, and lay the groundwork for a sustainable future. By joining Ames, you will be working with talented colleagues at an award-winning, nationally recognized top 75 general contractor.

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Position Summary

This position will be responsible for management of proposal, pursuit, and CRM data from our team’s pursuits, ongoing projects, and completed projects.  The role will require substantial coordination with personnel within the Pursuits and Preconstruction (P&P) department, as well as personnel within other corporate groups (IT, Business Development, Marketing, Construction Operations, Engineering, and other corporate disciplines) to track down and obtain relevant information to be organized and stored for business use. The role will have primary responsibility for the upkeep and updates to the Ames Pursuits & Preconstruction SharePoint sites. The role will also have primary responsibility in setting up and maintaining project & pursuit SharePoint sites in coordination with the office P&P Leads. This role will also coordinate with Business Development to help update and maintain relevant data stored within Unanet (Ames’ CRM). Other responsibilities will consist of assisting Pursuits & Precon personnel as needed on collecting data for and assisting with proposal development.

Essential Functions

Platform Management:

• Work with Pursuits & Precon and Ames’ Data Analyst to provide guidance on optimizations to better collect, load, manage, and use our data in SharePoint
• Assign SharePoint metadata to new and existing data
• Partner with the Pursuits & Precon team to capture and upload data from proposals, resumes, opportunities, and other business data
• Assist the Pursuits & Precon team on managing and monitoring the CRM and ensuring data is entered accurately and completely
• Work with Pursuits & Precon pursuit leads to set up P&P project/pursuit SharePoint sites and tailor them to the needs of the project
• Assist Pursuit Leads with gathering data for proposal efforts

Employee Training:

• Lead orientation sessions on P&P Data Management for new employees and existing employees (both outside and within the department)
• Lead orientation sessions for Adobe Proposal Reviews
• Lead other orientation sessions as needed to disseminate P&P data
• Provide one-on-one training sessions to address specific problems and/or questions

Troubleshooting & Support:

• Work with IT to stay up to date on SharePoint platform changes, updates, and new features to communicate these with the group
• Provide one-on-one user support for issues (non-technical/not IT issues) related to P&P SharePoint sites & CRM

Upkeep & Maintenance:

• Manage and maintain project/pursuit P&P SharePoint sites from initial setup until turnover to construction operations for project execution
• Coordinate with other personnel to obtain data in a timely fashion and store it in the appropriate location
• Assist other personnel with finding relevant data when requested
• Monitor system health and report issues quickly
• Manage clean-up and archiving of data from the P&P SharePoint
• Add and manage external users, including expiration
• Understand usage/storage trends and confirm best practices are followed
• Assign metadata to future data
• Maintain and update the P&P Data Intake procedure

Qualifications

• Background in document control, data management and/or information systems
• Strong organizational, communication, and project management skills required
• Knowledge and experience with SharePoint (1 years of experience preferable)
• Knowledge and experience with Cosential or other CRM software preferable
• Construction industry experience strongly preferred

Working Conditions

• Location – This role will be full time in the Ames’ corporate office. 
• Office Environment – Extensive sitting at desk and computer; some standing, bending at the waist, stooping and reaching required; ability to lift 5-20 pounds occasionally.

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Ames Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.