School Secretary (Year Round)

Job Goals: Efficiently managing administrative tasks, maintaining organized records, managing the budget, and facilitating effective communication between students, parents, and staff to contribute to the smooth operation of the school office. Supervision: Building Principal Essential Duties & Responsibilities: Assists the principal with duties required Answers the telephone, directs calls, greets members of the public, faculty, and students, covers the reception area as needed Communicates and corresponds with faculty, staff, parents, teachers, students, and community in a variety of formats including email, newsletters, social media, etc. Maintains the school calendar and manages the principal’s calendar Updates the school website Manages facilities requests for building use in collaboration with central office Maintains staff records Works with the principal and department heads to manage the budget - including, but not limited to, budget ordering, completing purchase orders, managing student activity accounts, etc. Maintains and updates both paper and electronic files, documents, and forms Utilizes technology including our student information system, databases, and Google suite Provides clerical support for the administration Attends meetings as needed by the building principal Plans logistics for events, including award ceremonies and graduation Gathers, analyzes, and interprets data as needed for compiling reports Works within the requirements of DESE and the district Other duties as assigned by the building principal and/or their designee. Recommended Minimum Qualifications High school diploma or higher Excellent computer skills, particularly the Google Suite Excellent time management, organization, communication, and interpersonal skills Ability to maintain confidentiality Experience with budgeting preferred The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The City of Amesbury is an Equal Opportunity Employer. The City of Amesbury does not discriminate in hiring or employment on the basis of race, color, religion, sex, sexual orientation, gender identity and expression, age, genetic information, national origin, ancestry, disability, veteran status or membership in the armed services, marital status or any other protected category under federal or state law.