Payroll Clerk

Urban Alchemy has retained Armanino to lead the search for their Payroll Clerk opening. Please see below for details on the role, and further directions on how to apply directly through Armanino. We look forward to hearing from you!

HOW TO APPLY DIRECTLY:

• Please apply to this position via email and send your resume and LinkedIn profile, to Carlie at carlie.bonderer@armaninollp.com
• Indicate in the subject line, “Urban Alchemy, application, [insert your first and last name]”

Urban Alchemy | Austin, TX | Payroll Clerk

• Term: Full-time, hourly
• Pay: $25.00 - $26.50/per hour health insurance, paid time off, and other benefits
• Location: Austin, TX (East Cesar Chavez)
• Reports To: Supervisor, Payroll
• Direct Reports: non
• Onsite Time: 5x per week (fully onsite)

ORGANIZATION DESCRIPTION:

Urban Alchemy hires individuals who were once incarcerated and trains them to transform people and places through love and respect. We provide services that heal communities challenged by the intersection of extreme poverty, mental illness, addiction, and homelessness. When individuals are suffering in our public spaces, Urban Alchemy offers solutions.

When a neighborhood, street, or intersection earns a reputation as a place to avoid, we turn it around. Urban Alchemy staff, known as Practitioners, create a peaceful and supportive presence, helping our communities rebuild a sense of pride one person at a time. Urban Alchemy is a nonprofit organization founded in 2018. We quickly grew from a small program in San Francisco to a thriving social enterprise with over 1,300 staff. We currently have operations in California, Alabama, Oregon, and Texas and continue to expand nationally. Over 95% of Urban Alchemy employees, including leadership, experienced incarceration and/or homelessness. For more information visit our website.

POSITION SUMMARY:

The Payroll Clerk plays a vital role in supporting the payroll team by performing administrative tasks essential to accurate and timely payroll processing. The Payroll Clerk is primarily responsible for accurately recording, maintaining, and verifying employee time and attendance records to ensure compliance with company policies and labor regulations. This role supports payroll processing by ensuring all timekeeping data is accurate, complete, and submitted within required deadlines. The Payroll Clerk works closely with employees and supervisors to resolve discrepancies, provide support, and maintain an efficient timekeeping system. Additional

responsibilities include updating payroll systems, handling payroll documentation, and addressing employee inquiries with patience and accuracy. This position requires a keen eye for detail, a commitment to confidentiality, and adherence to payroll policies and regulations to ensure accuracy and compliance in all payroll-related activities.

POSITION DUTIES AND RESPONSIBILITIES:

Position Specific:

• Process employee timecards and verify accuracy in hours worked, overtime, and deductions
• Accurately input and review employee time records in the company’s timekeeping system
• Assist employees with questions or issues related to timekeeping policies
• Audit and reconcile discrepancies in time records and escalate unresolved issues to management
• Collaborate with payroll management team to ensure timely and accurate submission of timekeepingdata
• Generate and distribute attendance and overtime reports to management
• Ensure compliance with company policies and labor laws related to timekeeping
• Prepare and distribute paychecks to employees
• Review and resolve discrepancies in payroll data by collaborating with employees and managers
• Assist in processing payroll for semi-monthly payroll runs
• Ensure compliance with federal, state, and local payroll laws and regulations
• Generate and review payroll reports for accuracy, such as earnings statements, tax filings, and deductionsummaries
• Assist with payroll audits by providing requested documentation and data
• Respond to employee inquiries about paychecks, deductions, and tax forms promptly and accurately
• Maintain accurate and organized payroll records, including filing physical and digital documentation
• Monitor and update timekeeping systems to ensure accurate tracking of employee hours
• Assist with year-end tasks, such as W-2 preparation and distribution
• Process garnishments, child support orders, and other legal deductions
• Support the payroll team with special projects or process improvements
• Stay updated on payroll software updates and changes in payroll legislationGeneral:
• Treat all Urban Alchemy guests, staff, and stakeholders with unwavering compassion and respect
• Utilize emotional intelligence to build meaningful connections and engage effectively with others
• Follow established procedures to maintain a safe working environment, ensuring compliance with OSHA,state, and local regulations, as well as Urban Alchemy's policies
• Participate in orientation and any additional training required by Urban Alchemy or its funders
• Adhere to all Urban Alchemy policies and procedures consistently
• Consistently wear Urban Alchemy-branded tops or other provided gear while on duty, as required
• Take on additional duties as assigned by your direct supervisor

POSITION REQUIREMENTS:

Position Specific:

• 3 years of payroll experience with a strong focus on timekeeping
• Exceptional data entry skills with meticulous attention to detail and accuracy
• Solid understanding of payroll regulations and compliance (preferred)
• Proficient with timekeeping software (e.g., Kronos, ADP, UKG)
• Strong communication and customer service skills, with the ability to address inquiries with patience
• Excellent interpersonal skills and sound judgment, enabling you to handle confidential, sensitive, and challenging situations with discretion
• Collaborative team player, with a genuine interest in fostering community and building authentic relationships within the workplace
• Comfortable working in a dynamic, startup environment, thriving in situations with high ambiguity and evolving processes
• Values kindness and respect, maintaining a positive and supportive atmosphere for teammates, employees, and guests
• Lived experience with incarceration and/or homelessness is a plus, bringing a unique perspective and empathy to the role

General

• Demonstrate a genuine passion for Urban Alchemy's mission, values, and innovative model
• Thrive in a team-oriented environment and value collaboration
• Adapt effectively to dynamic and evolving work conditions
• Exhibit compassion and respect when engaging with individuals from diverse backgrounds
• Approach challenging circumstances with resilience, particularly when supporting individuals facingpoverty, mental health challenges, addiction, or homelessness
• Meet and maintain background clearance requirements in alignment with Urban Alchemy's policies

Physical Requirements

• Expected to work in all weather conditions
• Walking: 1 hours
• Standing: 1 hours
• Sitting: 7 hours
• Bending at Waist: Less than 1 hour per day

STATEMENT OF NON-DISCRIMINATION:

Urban Alchemy shares a special bond with society’s most vulnerable because we see ourselves in their struggle. When doing our work, we recognize the humanity in those who are struggling and treat them how we once wished others had treated us. People who have been incarcerated, experienced homelessness and/or come from marginalized communities are strongly encouraged to apply because we believe they have unique skills and abilities to engage with people who are struggling. Urban Alchemy provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Urban Alchemy prohibits discrimination and harassment of any type.

Job Type: Full-time

Pay: $25.00 - $26.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Ability to Commute:

• Austin, TX 78701 (Required)

Work Location: In person

Salary : $25 - $27