Executive Assistant and Board Relations Lead

Application Deadline: 9/25/2024

Salary: $65,600.00 – $72,928.00 per year

This is a full time position.

Duties

Join our journey to be here for good as an Executive Administrative Assistant and Board Relations Lead for Wilder’s Executive Office! Working with the President and CEO, you will have a unique, collaborative role in providing administrative support to the President and CEO, key executive leaders, and community leaders on the Board. Bring your passion for administrative and organizing know-how while engaging in a fast-paced environment and gain valuable nonprofit experience.

As an Executive Administrative Assistant and Board Relations Lead, you’ll provide:

Board and Committee Leadership: Serve as first point of contact for the Board and select Committees (Governance and Executive), and work with the President and CEO, and Board Chair to lead board relation functions and systems. Work with Executive Team members and committee chairs to plan agendas, organize board materials, take meeting minutes and maintain documentation and records. Respond to information requests, support board communications and back-up other Board functions.

Executive Assistance: Support the President and CEO and Vice-President of Strategy with managing calendars, conducting topic research, developing presentations, drafting correspondence, and preparing reports and summaries. Provide reception duties, general administrative support and budget management support.

Systems, Project & Process Management: Ensure administrative procedures and systems are in place to effectively manage the Executive Office and identify opportunities for process improvement. Manage Executive Office and Board systems (includes BoardEffect, Raisers Edge, etc.) and provide project management support on assigned projects as required. Serve as general back-up to other administrative support within Wilder’s administrative support functions.

When you work at Wilder, you will join a diverse community of passionate individuals who are committed to the Wilder mission and dedicated to serving whole families.

Wilder's workplace diversity strengthens our mission and contributes to our vision of individuals and families thriving in St. Paul and beyond. We offer a dynamic Total Rewards package, which includes competitive compensation and benefits – health, dental, employer-matched 401(k), PTO, paid family, medical and caregiver leave, life insurance, disability insurance, flexible spending accounts and employee wellness programs.

In addition, you will have access to professional development opportunities, including development funding, tuition discounts, career development, and training opportunities. You will also have access to Wilder's inclusion, diversity and equity (WIDE) council, employee resource groups, and other DEI development opportunities available to all employees. Eligible federal loans may also qualify for deferment through the Public Service Loan Forgiveness Program (PSLF).

Job Qualifications

5 years of administrative experience supporting high level executives and/or board organizational systems support required. Cross-sector or non-profit experience preferred.

BA preferred but not required.

Advanced knowledge of office procedures, business management and administrative systems.

Team player with a strong leadership skills, excellent communication skills and ability to engage effectively with staff and stakeholders at all levels.

Highly developed organizational skills, with initiative and attention to detail. Previous project management experience preferred.

Comfortable working under pressure and exercising discretion in handling confidential information.

Proficiency in MS Office Suite, and experience with SharePoint preferred.

Strong writing and editing skills required.

Previous experience working with board management and board portals (BoardEffect) preferred.

About Wilder

The Amherst H. Wilder Foundation is a nonprofit community organization that creates lasting, positive change rooted in people through direct services, research and community building. We combine knowledge, compassion and action to improve lives today and for generations to come. https://www.wilder.org/

Online Application Information

Our application system works best using Chrome and attaching documents in PDF or Word format. Postings close at midnight Eastern Standard Time.

There are four sections to the application process, please follow these instructions carefully:

1. Contact information. Be sure to fill out all of the required fields (marked with a red *).
2. Verification of email address. Enter the code sent to your email address.
3. Enter Address
4. Resume and cover letter section. First upload your resume in the resume section then upload your cover letter (required for this position) and any other required documents mentioned in the job posting in the second upload area.
5. Questions. Answer “How did you hear about this job/posting?” question and other questions if applicable.
6. Equal Employment Opportunity Commission Questions (EEO). We are required to ask these questions, using this wording, to meet federal guidelines. If you prefer not to answer any questions you can skip them but you must check the box labeled “I have read the above invitation to self-identify as an individual with a disability”
7. Review and Edit. Here you can review and edit sections as necessary.
8. Attestation. Read statement, check the box and enter your name. Then click submit.
9. Optional profile. At this time Wilder is not reviewing this profile information. Click on “Return to Career Center” at the bottom of the page.

Job offers will be contingent on the successful applicant‘s proof of authorization to work in the United States and the results of a background check related to the job requirements.

Wilder is an Equal Opportunity and Affirmative Action Employer. It is the policy of the Amherst H Wilder foundation to provide an equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.