Executive & Family Assistant

Executive & Family Assistant

We are looking for an Executive & Family Assistant who is highly organized, reliable, detail-oriented, and a strong communicator. This role will be onsite at our Birmingham office with our Ship OGRE team. Normal working hours of 8:00 AM – 5:00 PM.

What we offer you

• Competitive compensation ($60k , based on experience).
• Comprehensive benefits.
• The training, knowledge, and tools you will need to succeed.
• Paid time off and paid holidays.
• A fast-paced and team-oriented atmosphere.

Responsibilities

Executive Support:

• Provide high-level administrative support to the CEO, including calendar management, travel arrangements, and meeting coordination.
• Handle confidential information with discretion and professionalism.
• Prepare reports, presentations, and correspondence on behalf of the CEO.
• Assist with project management and follow-ups on key business initiatives.
• Liaise with internal teams and external partners on behalf of the CEO.

Personal & Family Support:

• Coordinate personal appointments, travel, and household scheduling for the CEO and family.
• Manage errands, household vendor coordination, and occasional event planning.
• Provide primary childcare as needed, including school pickups/drop-offs, activity coordination, etc.  
• Maintain open communication with other household staff, where applicable.
• Ensure a smooth balance between professional and personal commitments for the CEO.

Qualifications:

• 5 years’ experience as an Executive Assistant, Personal Assistant, or in a similar admin / hybrid role.
• Excellent organizational and multitasking abilities; proactive and detail oriented.
• Ability to travel.
• Strong written and verbal communication skills.
• Discretion, confidentiality, and professionalism in all matters.
• Ability to manage both business and personal priorities with flexibility.
• Experience with childcare or a family-focused role is a big plus.
• Valid driver’s license and reliable transportation required.

We are proud to be an Equal Opportunity Employer. We support a working environment that provides qualified employees and applicants with equal employment opportunity on a non-discriminatory basis without regard to race, color, creed, age, religion, gender (including pregnancy, gender identification and/or gender nonconformity) sexual orientation, marital status, national origin, ancestry, ethnicity, genetic information, physical or mental disability, citizenship, past, current or prospective service in the uniformed services or any other basis prohibited by federal, state, or local law.