PURCHASING AGENT

Summary:

Supports and assists the department and team by purchasing and providing a high level of service, i.e., materials, equipment, supplies and services of a specialized/complex nature in accordance with prescribed purchasing procedures. Reviews and analyzes purchase requisitions, investigates and works within a team environment to enhance development of required skills. Learns suppliers, product/inventory, and sources for multiple jobs.  Communicates with internal and field teams to better understand department processes, product status and job awareness.  Communicates purchasing procedures to departments and suppliers with guidance/direction. Assures a high level of service, supplier performance in the areas of on-time delivery, responsiveness, quality of required documentation, part quality and cost.

• Process purchase requests from the field and fabrication warehouse.
• Orders material and sub-contractor work as needed
• Insure requested materials are contracted and approved for purchase
• Maintains a positive relationship with vendors and suppliers
• Research and resolve any purchasing problems and issues
• Coordinate material refusals/returns and credits, while ensuring cost efficient handling
• Coordination with project teams; AMPAM Engineers & Designers, Project Superintendents, Field Foremen, and Project Managers.

Competency:

To perform the job successfully, an individual should demonstrate the following competencies:

• Problem solving – Identifies and resolves problems in a timely manner; Works well in group problem solving situations; Uses reason even when dealing with emotional topics
• Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments
• Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings
• Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information
• Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values
• Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time
• Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan
• Initiative – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed
• Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• BA/BS degree preferred; will consider equivalent work experience plus business office experience in a corporate office
• 1-2 years’ experience with Database Management
• Proficient in Microsoft Office Applications
• Dependable and responsible
• Can take direction and work with little supervision
• Excellent communication and group presentation skills

Physical Demands: 

• Must be able to remain in a stationary position a minimum of 50% of the time
• Ability to learn technical material
• The person in this position needs to occasionally move about inside the office to access files, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and printer.

This job description is subject to change at any time.