Executive Corporate Legal Assistant - 2886080

Job Title: Executive Corporate Legal Assistant

Location: Minneapolis, MN 55402

Work Environment: Hybrid (3 days in office/2 days remote per week)

Salary: $82-109K/year non-exempt (salary is dependent upon experience)

Bachelor Degree required: HIGHLY Preferred

Referral Fee: $500 - Refer qualified colleague, friends, or family.

*****5 years of experience required. *****

*****Corporate Legal Administrative experience required. *****

Summary

JOB DESCRIPTION

Supporting multiple lawyers, the Executive Corporate Legal Assistant (LEA) proactively filters and attends to the day-to-day functions of a partner's Corporate practice so that they can focus on building and maintaining their practice. This role serves as a consultant for the partner, connecting departments, projects, and critical business information to the partner, ensuring meetings and materials are efficient and effective, and serving as a trusted partner to help deliver against the priorities of the practice and clients.

Responsibilities

• Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
• Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion. Collaborates with peers to provide team support and coverage.
• Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.
• Exercises discretion and professional judgment with confidential and sensitive matters.
• Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
• Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
• Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.
• Handles extensive direct interaction with clients and outside business contacts.
• Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
• Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
• Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
• Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees.
• Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
• Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.

Desired Skills

• Advanced computer skills in Excel, Word and PowerPoint are required.
• Exhibits excellent communication and interpersonal skills required to interact with peers, lawyers, clients, business professionals, and various firm departments on a regular basis.
• Solid organizational skills required to manage multiple high priority projects at one time.
• Performs a broad range of assignments with efficiency and accuracy.
• Excellent time management skills necessary and the ability to work effectively in a fast-paced environment.
• Demonstrates strong work ethic and a flexible, dependable, and positive attitude.
• Must maintain confidentiality and demonstrate good professional judgment.

Minimum Education

• High School Diploma or GED

Preferred Education

• Bachelor's Degree

Minimum Years Of Experience

• 5 years of professional executive administrative experience supporting partners and/or executives.

Essential Job Expectations

While the specific job requirements the position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all of the firm’s employees, which include but are not limited to:

• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
• Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
• Provide timely, accurate, and quality work product.
• Successfully meet deadlines, expectations, and perform work duties as required.
• Foster positive work relationships.
• Comply with all firm policies and practices.
• Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
• Ability to work under pressure and manage competing demands in a fast-paced environment.
• Perform all other duties, tasks or projects as assigned.