Legal Billing Specialist - 2853934

Job Title: Billing Specialist / Sr Billing Specialist

Location: Chicago, IL 60601

Salary/Payrate: 70-90K

Work Environment: Hybrid (2 days WFH)

Term: Permanent

Bachelor’s degree required: Preferred

Referral Fee: $500 - should your referral complete 90 days of employment

Experience with 3E preferred and E-Bill Hub, would be open to Aderant and Bill Blast as well

Job Description

The Billing Specialist supports a portfolio of shareholders through their monthly billing cycles. In addition to ensuring client invoices are issued accurately and timely, this position works closely with shareholders, department managers, accounting team and clients to deliver superior service, updating rates, split billing credit allocation, WIP follow up, solve problems, provide critical information and drive process improvement.

Your job duties will include but are not limited to:

• Review and bill attorney hours and disbursements to clients
• Review and edit proformas in response to attorney and secretary requests
• Apply retainer/unallocated funds as directed by attorney; enter BOA charges and apply BOA
• Process write-offs following Firm policy
• Ability to execute complex bills in a timely manner
• Ability to understand and update Rates and Split billing credit allocation into the 3E System; ability to understand Multipayor, and Electronic Billing
• Ability to effectively interact and communicate with attorneys, secretaries, and clients
• Ensure that billing cycles are handled efficiently and accurately
• Research, analyze and respond to inquiries regarding billing, split billing credit allocation and rate issues.
• Create billing reports and spreadsheets for analyses as required; ability to identify and generate billing reports as requested
• Organize and maintain billing files
• May assist in preparing documentation for exhibits in court
• Perform Special projects as assigned

Skills & Competencies

• Ability to prioritize and multi-task in a fast paced environment
• Ability to handle confidential information in a discreet, professional manner
• Must have strong attention to detail
• Ability to meet deadlines and use time efficiently
• Ability to demonstrate good common sense and sound judgment
• Ability to work independently, some overtime during firm Fiscal and Calendar year-end, self-starter
• Must have strong verbal and written communication skills and excellent organizational skills
• Ability to be an effective team member and display initiative
• Working knowledge of AR processes
• Opportunity to participate in special projects
• Identify opportunities for improvement and proactively work with Shareholders and management to implement improved processes
• Monitor new processes and workflows to ensure effectiveness

Qualifications & Required Experience

• Bachelor’s degree preferred
• Minimum 3 years billing experience in a law firm environment required
• Proficiency in billing software (e.g., Elite, 3E) and Microsoft Office
• Position also requires the ability to work under pressure to meet strict deadlines.
• Good analytical and problem solving skills, and understanding of accounting best practices
• Knowledge of E-Billing Hub and different E-Billing Platforms