Litigation Legal Secretary - 2990928

Job Title: Litigation Legal Secretary

Location: Grand Rapids, MI 49503

Salary/Payrate: $50K - $75K annually and AWESOME benefits!!!

Work Environment: Hybrid After 1 Month(2 of days WFH)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: $500 - Refer qualified colleague, friends, or family.

Job Description

Our client is looking to hire a Litigation Legal Secretary at their offices in Grand Rapids, MI 49503. This is a full-time role paying an annual base salary of $50K to $75K (dependent on experience) plus an excellent benefits package. Candidates should possess 4 years of experience working as a Litigation Legal Secretary.

Transcribe and type correspondence, memoranda and time records as well as perform a variety of secretarial duties for attorneys, according to established policies and procedures. Maintain positive contact with your team, clients, attorneys, and staff, and observe confidentiality of client matters.

Responsibilities

• Transcribe and prepare correspondence, memoranda, and other legal documents from written and oral drafts. Assist in case management through mediation and/or trial, including preparation of discovery, correspondence, memoranda, Judicial Council forms, briefs, and other legal documents.
• Input attorney’s time and ensure that timesheets are delivered to appropriate person in a timely manner.
• Finalize, file, and prepare pleadings for service in State, Federal, and Appellate Courts (including e-filing and e-service).
• Contact clients, courts, counsel, experts, witnesses, etc. via phone, e-mail, and/or correspondence to act as a liaison in scheduling/coordinating meetings, depositions, etc.
• Update and maintain attorney calendars with all court hearings, meetings, depositions, mediations, and expert depositions.
• Set up and maintain client records and filing system.
• Request conflict of interest checks.
• Ability to draft and proof simple pleadings and correspondence, as directed.
• Review incoming mail to determine urgency and work with attorneys accordingly.
• Retain court reporters, videographers, and interpreters, as necessary.
• Coordinate projects that may be complex in nature.
• Maintain good public relations with clients and observe confidentiality of attorney‐client relationship.
• Work with junior and senior level attorneys on your team with unique practices.

Qualifications

• A resourceful mindset, with a desire to explore and learn new skills and technology.
• 4 ‐ 6 years of legal litigation secretarial experience supporting senior level executives as well as another practice area such as corporate, labor/employment or banking.
• Ability to transcribe legal documents, correspondence and reports from rough drafts or dictation proficiently and accurately.
• Possess excellent proofreading abilities for law office correspondence and legal case matters, and the ability to perform non‐complex arithmetic calculations when verifying calculations on forms and documents.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Possess excellent interpersonal skills – one who can communicate effectively in a courteous and diplomatic fashion as you will service and partner with a diverse group of clients, attorneys and staff.