What are the responsibilities and job description for the People Administrator (Bilingual - English / Spanish Required) position at Amy's Kitchen?

People Administrator (Bilingual - English / Spanish Required)

Job Locations US-OR-Medford

Requisition ID

2025-3621

of Openings

Category (Portal Searching)

Manufacturing (HR)

Summary

About Amy's

At Amy's Kitchen, we're more than just a food company-we're a family-owned, proudly independent organic, and vegetarian food company on a mission. As a Certified B Corporation, our purpose is clear : to make it simple and enjoyable for everyone to eat well.

We're committed to crafting authentic, mouthwatering dishes using only the finest organic ingredients sourced with care. From farm to table, we ensure top-notch quality in every bite, making healthy eating accessible and convenient for all. At Amy's, we're not just serving meals; we're serving up a taste of goodness, one delicious dish at a time.

Perks are as delicious as our meals!

Comprehensive health plans with Medical, Eye & Dental coverage. Modern mental health support to nourish your well-being. 401(k) Retirement Plan with employer match, plus Health Savings and Flexible Spending Accounts to plan for the future. Referral Rewards and Scholarship Program to celebrate and invest in our teams. Tuition Reimbursement Program to fuel your educational pursuits. Family-forming benefits because we support every stage of life's journey. Paid Time Off for vacations and sick days, with 9 paid US Holidays annually to savor those special moments. Amy's product discount reimbursement to keep your pantry stocked, plus remote gym discounts to keep you moving and grooving! Join us and indulge in a career where the benefits are as fulfilling as our food!

Must be fluent in Spanish and English with the ability to read and write in both languages

Essential Duties and Responsibilities

Consistent with Amy's core value that we take care of each other, the People Administrator is responsible for supporting the implementation of Amy's people strategies at the company's manufacturing facility. The position is accountable on all aspects of our reception area, including warmly greeting visitors and directing them according to their needs while following our policies and practices. They are a key member of the People team, supporting candidate, new hire and employee touchpoints and administration. They handle general office duties including regular mail pickup and delivery, maintaining office supplies, processing packages for delivery, liaison for office machines and performs various other projects as assigned.

Greet visitors in a warm manner and help them as needed. Maintains a record-keeping system to meet food safety and food defense requirements by managing the Envoy system and training visitors on Good Manufacturing Practices (GMPs) and other key plant requirements.

Direct callers to destination, take messages as needed.

Support basic benefit inquiries, such as enrollment, and guides employees to the Amy's Third-Party Administrator (TPA) or the Amy's Benefits Helpdesk as appropriate.

Assemble benefits folders and other documents for New Hire and Benefit Orientations.

Upload employee documentation to Employee File Management (EFM) in the People Technology System (PTS).

Maintain security and confidentiality of employee records.

Process Leave Requests in the PTS.

Create employee badges and timecards. Monitor quantity of cards on hand and order in advance of when needed.

Sort and distribute pay checks.

Manage Carpool Program and Clean Commute program.

Ensure the receptionist area is covered, train temporary receptionists in Food Safety and People Safety protocols as needed.

Sort daily US Mail and posts all outgoing mail. Follows proper mail handling requirements and / or distribute. Maintain adequate postage on postage meter.

Daily process all special delivery letters, packages, etc. for UPS, FedEx, DHL or other carriers.

Maintain adequate stock of office supplies. Take regular inventory and place orders with Facilities as needed. When items are received, stock the designated areas.

Maintain and post conference room calendar.

Maintain office machines (copiers, fax machines, shredders, etc.) in good working order. When service is required, contacts appropriate vendor or IT. Updates users via email of status of key office equipment.

Other projects typically for human resources as assigned.

It is the responsibility of all employees to uphold the mission of the Amy's Food Safety and Quality Policy. This includes following all Food Safety and Sustainability programs and participating in all required training.

Qualifications and Skills

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

E ducation

High school diploma or general education degree (GED); or equivalent combinationof education and experience.

E xperience

One to two years of related administrative experience and / or training;

Must have a clean DMV record.

L anguage Skills

Must be fluent in Spanish and English with the ability to read and write in both languages.

Ability to read and comprehend simple instructions, short correspondence, and memos.

Ability to write simple correspondence.

Ability to communicate with customers, employees, and other individuals toanswer questions, disseminate or explain information, take orders, and address complaints.

M athematical Skills

Ability to perform basic mathematical calculations including adding and subtracting.

Must also be able to check numbers for accuracy.

R easoning Ability

Ability to apply common sense understanding to carry out simple one- or twostep instructions.

Ability to deal with standardized situations with only occasional or no variables.

Technology Skills

Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.

Ability to use electronic email, office suite software, web browser software

Travel

Minimal

P hysical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and stoop, kneel, crouch, or crawl. The employee must frequently lift and / or move up to 15 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and color vision.

W ork Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Diversity, Equity, and Inclusion at Amy's

At Amy's, we don't just accept differences-we celebrate them, support them, and thrive on them for the betterment of our employees, our culinary creations, and our communities.

Amy's takes pride in being an Equal Opportunity and Second-Chance Employer and is equally dedicated to Affirmative Action and providing fair chances in our workplace. We are committed to fostering diversity and inclusion, ensuring that every individual has an equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.

For further details, please refer to Amy's EEO Policy and EEO is the Law. Additionally, Amy's is dedicated to collaborating with candidates and providing reasonable accommodations during the interview process. Should you require assistance, please contact us at careers@amys.com or notify your Recruiter.

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