Administrative Assistant (Bilingual Preferred)

Anchor Behavioral Solutions (ABS) is seeking an ambitious and motivated individual to join our team as an Administrative Assistant. The Administrative Assistant supports various main office functions, including preparing correspondence, answering phones, monitoring office inventory & ordering supplies, maintaining calendars, and various other administrative assignments as needed.

Minimum Qualifications:

• Computer skills, proficient with MS Office applications (Word, Excel, PowerPoint, and Access)
• Outgoing, engaging personality
• Strong organizational skills
• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Excellent multi-tasking abilities
• Previous successful experience in an office environment
• Professionalism while collaborating with varying managerial levels as well as other staff
• Good time-management skills with a problem-solving attitude
• Bilingual preferred (English & Spanish)

Additional Skills:

• Strong attention to detail
• Ability to express ideas succinctly, both orally and in writing
• Ability to work independently
• Ability to maintain confidentiality
• Ability to effectively interact with the business and healthcare industry and internal and external team members
• Ability to implement standard office procedures/practices and operate office equipment

Key Requirements:

• Provide administrative support to ensure efficient operation of the office
• Provide general support to visitors
• Complete operational requirements by scheduling and assigning administrative projects and expediting work results
• Exhibit polite and professional communication via phone, email, and mail
• Support team by performing tasks related to organizational goals and strong communication
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Ensure the operation of equipment by completing preventative maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques
• Provide information by answering questions and requests
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies
• Plan/Coordinate meetings and take detailed minutes
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Act as a point of contact for staff
• Liaise with executive and senior administrative assistants to handle requests and queries from senior management
• Contribute to team effort by accomplishing related results as needed
• Complete additional administrative, recruitment, and clerical tasks when needed/as assigned

Billing:

• Preparing and processing invoices for customers
• Reviewing billing adjustments and resubmitting claims as needed
• Accurately logging payments received from providers and customers while maintaining current records and balances
• Maintaining current records, including billing addresses, contacting customers as needed
• Completing data entry tasks and developing and maintaining excel spreadsheets
• Communicate effectively with department leaders that play an essential role in billing functions
• Maintain confidentiality of company and consumer data throughout business ordeals